Office Administrator

Overview

MasTec Communications Group is a leading national infrastructure construction company operating throughout the United States. Our activities include the installation, maintenance, and upgrade of communication and utility infrastructure, including but not limited to: communications, electrical, and natural gas distribution infrastructure.

At MasTec you'll be joining a family, where we are dedicated to supporting each other and building an atmosphere of teamwork. As part of our team, your opportunities are limitless.

Responsibilities

The Office Administrator is responsible for coordinating facility needs and E2E admin overflow.

In addition, you will:

• Monitor and maintain office and break room supply inventory
• Oversee travel portal access and book travel as needed
• Manage all cell phone orders, suspensions, and reporting
• Coordinate with the Corporate IT department on logging and managing all office assets
• Order, suspend, and cancel credit cards as needed
• Review timely expense reporting with the accountable manager as needed
• Maintain relationships with vendors, service providers, and landlords, ensuring items are invoiced and paid on time
• Manage all mail and package shipping/distribution (FedEx, UPS, US Mail)
• Provide general support to visitors
• Participate actively in the planning and execution of company events
• Verify I-9 documentation and assist with HR onboarding as necessary
• Assist with any administrative overflow (PC work)
• Perform all ad hoc office needs
• Other job duties as assigned

• High school diploma or general education degree (GED)
• A college degree in a related field or equivalent years of work experience, is preferred
• 1-2 years of experience as an Office Manager or Administrative Assistant
• Hands-on experience with office machines (e.g., fax machines and printers)
• Excellent time management skills and ability to multitask and prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills in a fast-paced environment
• Proficiency in MS Office (MS Excel and MS Outlook, in particular)
• Works primarily in an office environment; must have the ability and be willing to travel, as required, for job-related functions

• 401(k) with company match
• Employee Stock Purchase Plan (ESPP)
• Life insurance
• Short-term and Long-term disability

• Medical, dental, and vision insurance
• Dependent care and medical flexible spending accounts
• Employee Assistance Program (EAP)

• Paid time off
• Paid holidays
• Family and medical leave
• Paid sick time