Office Administrator - Accounts Payable/Receivable

Office Administrator – Accounts Payable/Receivable

Location: Chelmsford, MA
Schedule: Monday–Friday, 8:00 AM–5:00 PM
Job Type: Full-Time

Job Description

We are currently seeking an experienced and detail-oriented Office Administrator to join a busy office in Lowell, MA. This position is responsible for supporting daily administrative operations while assisting with accounts payable, accounts receivable, billing, and financial recordkeeping.

The ideal candidate will have a strong administrative background with some experience in AP/AR or bookkeeping. We are looking for someone who is organized, dependable, comfortable working with numbers, and able to manage multiple priorities in a fast-paced office environment.

Key Responsibilities

Oversee daily administrative functions to ensure efficient office operations.
Answer incoming phone calls, manage emails, and respond to customer and vendor inquiries.
Process and enter vendor invoices, verify payment information, and maintain accurate accounts payable records.
Assist with accounts receivable functions, including customer invoicing, payment posting, and tracking outstanding balances.
Follow up on overdue payments and help resolve billing or payment discrepancies.
Review invoices, receipts, and financial documents for accuracy and completeness.
Maintain and update customer accounts, vendor information, spreadsheets, and internal databases.
Assist with account reconciliations and preparation of basic financial reports.
Communicate with vendors regarding invoices, payment status, and account questions.
Perform data entry and maintain organized electronic and physical records.
Prepare reports, correspondence, and other administrative documents as needed.
Coordinate office supplies and assist with general office organization.
Provide administrative support to management and other departments.
Assist with additional office and accounting-related tasks as assigned.