Navigator-HR Assistant-VLJ-Sacaton

Position Summary: Compiles and maintains human resources records and data of many types and performs other administrative functions within the department by performing the following duties personally. Responsible for ensuring that all critical tasks are fulfilled on a timely basis.

Critical Tasks:

• Ensures personal clarity of understanding of all information and directions provided by supervisor and other managers on occasion.
• Takes incoming telephone calls, electronic communications and written correspondence and responds independently when possible. When not possible to do so, refers such subjects to other individuals.
• Communicates business information to other parties at all levels only with approval by the executive(s).
• Ensures confidentiality of all business and enterprise information gathered pursuant to performance of job duties.
• Prepares confidential correspondence, reports, and other occasionally complex documents.
• Creates and maintains written records, databases and spreadsheet files.
• Advises Human Resources department manager(s) of any observations or information that the manager(s) may find helpful or deem to be necessary to know.
• Multitasks on a frequent basis while ensuring that all job performance requires are accomplished daily with high quality.
• Uploads new-hire, re-hire, tax, termination, and other human resources data on an accurate and timely basis without delay.
• Participates in collection of pre-employment paperwork and collection/copying/imaging of required documents.
• Processes immigration I-9 verifications, confirming federal clearance for employment.
• Uploads and when necessary updates licensure and certification data.
• Updates employee files to document personnel actions and to provide information for payroll and other uses.
• Processes vendor invoices and files all invoices properly.
• Processes employee service awards and assists with creating net learning Accounts, benefits enrollments, and audit activities.
• Actively participates as requested in career fairs, employee events, and enterprise celebrations such as service award luncheons.
• As necessary, assists with department reception functions, filing and research activities.
• Occasionally provides Human Resources support within other business locations when requested to do so.
• Demonstrates ability to regularly change priorities to accomplish all tasks despite frequent interruptions.
• Demonstrates ability to clearly communicate, both orally and in writing, while performing all essential functions.
• Demonstrates ability to relate to diverse cultures and specifically the Gila River Community and/or other Native American cultures and community health services.
• Performs other special projects and duties as assigned.

Required Qualifications:

• High School diploma, with some college education and/or college degree preferred.
• Two to three years of secretarial and administrative assistant experience, within a health care Human Resources environment if possible.
• High capability with word processing, databases, spreadsheets and other office technologies.
• Demonstrated ability to relate to diverse cultures and specifically the Gila River Community and/or other Native American cultures.
• Interest in medical subjects, patient services/care, and/or customer service.
• Prior medical environment work experience is desired.