Quintairos, Prieto, Wood & Boyer, P.A. (QPWB), a multi-office national defense firm and the largest minority law firm in the United States, is seeking a National Operations Assistant to join our Miami office. This position will support the firm's National Operations team and report directly to the Director of Operations. This is a full-time, in-office position offering a competitive salary and comprehensive benefits package.
About the Role
The National Operations Assistant will provide administrative and operational support to help ensure the efficient day-to-day functioning of the firm's offices nationwide. This role will assist the Director of Operations and Operations team with office coordination, vendor communication, facilities-related needs, reporting, project tracking, and other operational initiatives.
The ideal candidate is highly organized, proactive, detail-oriented, and comfortable coordinating multiple priorities across a growing national organization. This is an excellent opportunity for someone looking to develop their career in business operations within a professional services environment.
Primary Duties and Responsibilities
- Provide administrative and operational support to the Director of Operations and National Operations team
- Assist with day-to-day operational needs across the firm's offices nationwide
- Coordinate and follow up on requests from office administrators, vendors, and internal departments
- Assist with facilities-related matters, including maintenance requests, office services, equipment, and other operational needs
- Communicate with vendors regarding service requests, scheduling, and other office-related matters
- Maintain operational trackers, spreadsheets, reports, and other records
- Assist with tracking projects, deadlines, outstanding requests, and action items to ensure timely completion
- Support new office openings, office moves, expansions, and other operational projects as needed
- Assist with ordering, tracking, and coordinating office supplies, furniture, equipment, and other resources
- Prepare correspondence, reports, presentations, and other materials as requested
- Maintain organized electronic files and documentation related to operations, vendors, offices, and ongoing projects
- Coordinate meetings, prepare materials, and assist with follow-up on outstanding action items
- Collaborate with departments including Human Resources, Finance, IT, Marketing, Recruiting, and other administrative teams
- Assist with special projects and other operational or administrative responsibilities as assigned
Qualifications
- 1–3 years of administrative, operations, office coordination, or related professional experience preferred
- Strong organizational skills and attention to detail
- Excellent written and verbal communication skills
- Ability to manage multiple priorities and follow projects through to completion
- Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint
- Strong problem-solving skills and willingness to take initiative
- Ability to communicate professionally with employees, leadership, vendors, and other business partners
- Ability to work effectively both independently and as part of a collaborative team
- Professional demeanor and ability to handle confidential or sensitive information appropriately
- Experience in a law firm, professional services organization, or multi-office environment is a plus, but not required
What We Offer
QPWB offers competitive compensation and a comprehensive benefits package for full-time employees, including:
- Medical, dental, and vision insurance
- Employer-paid life insurance and short-term disability
- 401(k) with employer match
- Paid vacation, holidays, and personal time off
- Opportunities for professional growth within a national law firm
To Apply
For immediate consideration, qualified candidates should submit their resume. Compensation is commensurate with experience.
QPWB is an Equal Opportunity Employer.
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