Museum Operations and Administration Manager

Job Details

Job FamilyADMIN - Professional Exempt Contractual (PEC)Grade15Salary$62,772- $78,465DepartmentMuseum of Art +Design (MOAD)Reports ToExecutive Director/Chief CuratorClosing DateAugust 1, 2026FLSA StatusExempt - Not Eligible for Overtime CompensationFirst Review DateMay 18, 2026

Position Overview

The Museum Operations and Administration Manager, MOAD provides direction and support for the daily operations, administrative functions, and support staff. The position oversees the museum's finances, facilities management and supports grant development efforts and compliance. This is a Professional Exempt Contractual (PEC) position for which an annual contract reflecting the base salary within the fiscal year (July 1st to June 30th) will be issued after ratification by Miami Dade College's District Board of Trustees

What you will be doing

• Manages MOAD and MDC Special Collections' daily operations
• Develops and manages the museum's budget including allocations, the tracking of expenditures and forecasting of the annual operating budget; museum revenues and expenditures
• Leads business operations processes, including vendor contracts/agreement for services, purchase orders, requisitions, budget transfers and restricted account management
• Recruits, interviews, hires visitor services, gallery attendants and work study staff for museum operations
• Manages staff work schedules, serves as a timekeeper, develops staff training manuals, works with institution leadership to establish, and enforce museum policies and procedures
• Manages and develops staff, students and volunteers in the daily operations and administrative functions of the museum
• Leads the strategic planning for assigned areas and assists the Executive Director in developing and implementing the overall departmental strategic plan
• Administers the grant development process; prepares budget and financial reporting for department to state, local and federal agencies
• Manages grant applications and awards through implementation, compliance, and reporting phases for MOAD and MDC Special Collections
• Tracks budget expenses to ensure adherence to department/grant budgets and makes recommendations concerning the management of accounts
• Reports and complies with Freedom Tower security and safety protocols; building maintenance requests and incident reports
• Manages site operations and logistical coordination for the museum's annual events calendar
• Serves as liaison to the museum's external partners and co-presenters
• Performs other duties as assigned

What you need to succeed

• Master's degree in Business Administration, Human Resource Development and Administration, Museum Studies or related field and two (2) years of relevant work experience; or Bachelor's degree in a related field and six (6) years of relevant work experience with museum administration or commensurate work experience.
• Knowledge and understanding of College organization, goals and objectives, and policies and procedures
• Possess strong leadership and interpersonal skills to manage departmental finances and human resources in accordance with applicable College policies and procedures
• Knowledge and understanding of museum standard practices, specifically art museums
• Ability to carry out supervisory responsibilities in accordance with College policies and applicable laws
• Advanced knowledge of budgeting and financial management
• Ability to anticipate needs, see opportunities and use sound judgement when dealing with confidential or sensitive information
• Possess strong organizational skills; ability to manage multiple projects while prioritizing tasks to meet deadlines
• Ability to manage multiple projects while prioritizing tasks to meet deadlines
• Ability to effectively problem solve and troubleshoot independently
• Ability to create advanced proposals, reports and business correspondence
• Ability to work a flexible schedule to include evenings and weekends
• Skilled at event management and activation
• Knowledge of Microsoft office software and specific computer programs related to area of responsibility
• Ability to work a flexible schedule to include evenings and weekends
• Ability to work well with students, faculty and staff

Essential Position

• This function/position has been designated as "essential." This means that when the College is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover, and continue operations at the College.

Additional Requirements

The final candidate is to successfully complete a background screening and reference check process.