Material Coordinator II

Job Title:         Material Coordinator II 

Client :             Heavy Machine Manufacturing Company

Duration:         12 Months

Location:         Milan, IL 61264

Work Arrangement: Onsite

Shift:                2nd/3rd shift split; overtime may be required.

Job Description

The Material Coordinator II coordinates the flow of materials across multiple factory departments, ensuring production personnel receive the necessary parts and materials to meet production requirements. This role supports material planning, inventory accuracy, production scheduling, order fulfillment, and the timely movement of materials, including shipping and receiving activities.

The coordinator identifies and resolves material shortages, investigates inventory discrepancies, expedites parts, and works with cross-functional teams to minimize production disruptions. The role also supports daily operational activities, performance tracking, compliance, employee training coordination, and continuous improvement initiatives.

Key Responsibilities

·         Coordinate material flow across multiple factory departments to ensure parts are available for production.

·         Coordinate the procurement, expediting, production, and timely delivery of materials.

·         Monitor inventory accuracy and ensure materials are available when needed.

·         Identify, investigate, and resolve material shortages and inventory discrepancies.

·         Coordinate the movement of rejected materials back to the appropriate source.

·         Recommend procedures to improve inventory accuracy and material management.

·         Use master schedules to prepare and distribute daily production schedules.

·         Process inbound and outbound material transactions as required.

·         Audit material replenishment cycles and inventory accuracy.

·         Assist in developing material replenishment plans.

·         Review critical shortage reports and expedite parts to prevent production interruptions.

·         Implement changes resulting from engineering releases and change management processes.

·         Monitor order queues and workflow progress to ensure timely completion of customer orders.

·         Coordinate daily departmental activities, priorities, and follow-up actions.

·         Identify at-risk orders and support recovery plans to minimize customer impact.

·         Track and report on-time delivery, backlogs, aged orders, and service-level metrics.

·         Coordinate communication between production employees and support teams.

·         Communicate process updates, policy changes, and operational information.

·         Track departmental KPIs related to productivity, quality, safety, and delivery.

·         Assist supervisors in identifying performance trends and improvement opportunities.

·         Coordinate employee training schedules and support compliance with company policies and procedures.

·         Assist with audits, assessments, and corrective action tracking.

·         Identify process gaps and recommend improvements to operational workflows.

·         Maintain standard work instructions and departmental procedures.

·         Monitor operational supply needs and coordinate equipment requests, repairs, and service requirements.

·         Support workforce planning and departmental scheduling as needed.

·         Provide work direction to material handlers, stock chasers, or truckers when assigned.