Marketing Coordinator

Consent to Communication and Use of AI Technology: By submitting your application for this position and providing your email address(es) and/or phone number(s), you consent to receive text (SMS), email, and/or voice communication whether automated (including auto telephone dialing systems or automatic text messaging systems), pre-recorded, AI-assisted, or individually initiated from Aditi Consulting, our agents, representatives, or affiliates at the phone number and/or email address you have provided. Responsibilities: Operational Execution of Event Strategy: Translate the event visions and frameworks designed by the Head of Global Event Strategy into actionable event timelines, tracking milestones, and ensuring flawless on-site execution.

Payrate: $25.00 - $30.00/hr
 
Summary:
Reporting directly to the Head of Global Event Strategy, this role is designed to provide high-level operational support and event delivery management during a peak period. We are looking for an exceptional, hands-on event professional who thrives on bringing complex strategies to life. Rather than setting the overarching strategic direction, your role is to operationalize and execute the vision established by the Head of Global Event Strategy. You will act as a key operational partner managing the day-to-day event milestones, driving sponsorship operations, and freeing up the Head of Strategy to focus on executive alignment and long-term planning. You must be a highly capable "doer" with a strategic mind, who can step in to oversee planning meetings as a supportive proxy when the Head of Strategy is unavailable.
 
Responsibilities:

• Operational Execution of Event Strategy: Translate the event visions and frameworks designed by the Head of Global Event Strategy into actionable event timelines, tracking milestones, and ensuring flawless on-site execution.
• Operational Proxy & Collaboration: Represent the Global Events function in tactical planning meetings, confidently interacting with all levels of seniority. Ensure the Head of Strategy's directions are clearly communicated and executed by the broader team.
• End-to-End Event Delivery: Assist with the general planning of large-scale corporate events (1,000+ attendees). Occasionally take full operational ownership of specific COE-led events, managing every aspect from registration sites and venue sourcing to production and post-event follow-up.
• Sponsorship & Content Support: Take day-to-day ownership of sponsorship management, contract coordination, and development. Collaborate with stakeholders to help translate corporate messaging into actionable, engaging event content.
• Budget & Procurement Administration: Exercise meticulous budget management, identifying cost-efficiencies while demonstrating the creativity needed to deliver premium experiences within stipulated financial parameters. Navigate procurement workflows, Master Service Agreements (MSAs), contract negotiations, and venue sourcing efficiently.

 
Qualifications:

• Experience: Minimum of 5 years of experience specifically managing large-scale corporate conferences (1,000+ attendees).
• Event Expertise: Deep knowledge of the intricacies of planning large-scale events, including event operations, contract negotiation, working with production teams, and managing registration platforms. Must possess a true passion for the industry and a solid understanding of current event trends.
• Financial Acumen: Proven ability to manage large event budgets effectively without compromising on quality or attendee experience.
• Communication & Culture: Highly confident working with all levels of corporate seniority. Must navigate a vast team dynamic seamlessly and possess excellent people skills for working across various cultures and departments.
• Working Style: A quick learner and proactive "doer" who can immediately hit the ground running. Must be an adaptable team player eager to get involved in all areas of the event lifecycle.

 
Pay Transparency: The typical base pay for this role across the U.S. is: $25.00 - $30.00/hr. Non-exempt positions are eligible for overtime at a rate of 1.5 times the base hourly rate for all hours worked in excess of 40 in a work week, or as required by state or local law. Final offer amounts, within the base pay set forth above, are determined by factors including your relevant skills, education and experience. Full-time employees are eligible to select from different benefits packages. Packages may include medical, dental, and vision benefits, health savings accounts with qualified medical plan enrollment, 10 paid days off, 3 days paid bereavement leave, 401(k) plan participation with employer match, life and disability insurance, commuter benefits, dependent care flexible spending account, accident insurance, critical illness insurance, hospital indemnity insurance, accommodations and reimbursement for work travel, and discretionary performance or recognition bonus. Sick leave and mobile phone reimbursement provided based on state or local law. 

Consent to Communication and Use of AI Technology: By submitting your application for this position and providing your email address(es) and/or phone number(s), you consent to receive text (SMS), email, and/or voice communication whether automated (including auto telephone dialing systems or automatic text messaging systems), pre-recorded, AI-assisted, or individually initiated from Aditi Consulting, our agents, representatives, or affiliates at the phone number and/or email address you have provided. These communications may include information about potential opportunities and information. Message and data rates may apply. Message frequency may vary.
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