Maintenance Operations Coordinator Location: Miami, Florida Reports To: Maintenance Operations Manager Hourly rate: $28-$30 Position Overview The Maintenance Operations Coordinator is a key contributor to the day-to-day efficiency of the maintenance shop. This role supports operations by managing parts inventory, coordinating with technicians and vendors, and ensuring accurate tracking of equipment and materials. The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced, hands-on environment. Experienced with Microsoft - Excel, PowerPoint, Outlook, Word. A valid driver's license is required. Key Responsibilities
Manage and maintain inventory levels of GSE parts and equipment, including cycle counts and physical inventory audits
Track usage trends and forecast inventory needs to support uninterrupted operations
Coordinate with vendors and suppliers to ensure timely delivery of parts and materials
Maintain accurate documentation, including purchase orders, packing lists, invoices, and cost allocation to work orders
Perform local parts runs using a company vehicle as needed
Organize and maintain inventory storage areas for accessibility, accuracy, and security
Prepare reports and provide operational insights to management
Utilize and maintain maintenance and inventory management systems (CMMS) with a high level of accuracy
Oversee Bills of Lading, ensuring accuracy of all equipment entering and leaving the shop
Partner closely with maintenance technicians and leadership to support daily shop operations and workflow
Identify and implement process improvements to reduce downtime and increase operational efficiency
Ensure compliance with safety standards, regulatory requirements, and proper handling/recycling of hazardous materials
Support asset documentation and maintain equipment manuals
Coordinate with corporate departments to ensure data integrity and accurate cost allocation
Manage the chargeback process, collaborating with technicians and leadership to ensure timely and accurate billing
Assist with equipment tracking, location management, and physical unit counts
Provide general administrative support, including answering calls, handling mail, filing, and other office duties
Support ad hoc projects as needed
Qualifications
High school diploma or GED required
Proficiency in Microsoft Office (Excel, Outlook, Word, PowerPoint)
Strong organizational and analytical skills with high attention to detail
Excellent written and verbal communication skills
Ability to multitask and perform effectively in a fast-paced environment
Strong interpersonal skills with the ability to work cross-functionally
Additional Requirements
Valid drivers license required
Ability to work in both office and shop environments