Mailroom & Print Operations Assistant

Job Title: Mailroom & Print Operations Assistant

Industry:Center-Right Public Policy / Nonprofit

Location (City, State): Washington, DC

Assignment Type: Contract-to-Hire

Pay: $18–$20/hour during contract period; anticipated $22.50–$24/hour upon conversion

Work Schedule: Monday–Friday, 9:00 AM–5:00 PM (40 hours/week); overtime eligible with supervisor approval

Benefits: This position is eligible for medical, dental, vision, and 401(k).

About Our Client:

Addison Group is partnering with our client, a well-established nonprofit organization focused on research and public policy initiatives, to hire an onsite Mailroom & Print Operations Assistant. This organization offers a professional office environment and values long-term employee growth and development.

Job Description:

The Mailroom & Print Operations Assistant will support the Facilities team in managing daily print production, mail distribution, and general office operations. This individual will play a key role in ensuring internal departments receive timely printing services and mail processing support, while also contributing to overall building operations. This is an excellent opportunity for someone looking to grow within a stable organization and develop long-term career skills in facilities and workplace operations.

Key Responsibilities:

• Operate high-volume digital press and copier equipment (including Canon or similar devices) to complete print jobs such as bound materials, reports, and bulk mailings
• Manage incoming print requests through email and in-person submissions
• Troubleshoot basic printer and mail equipment issues and coordinate service when needed
• Sort, log, and distribute incoming and outgoing mail and packages, including courier shipments (UPS, FedEx, USPS)
• Meter and track outgoing mail; ensure timely processing of priority deliveries
• Maintain inventory of toner and print/mail supplies; place orders as necessary
• Provide guidance to staff regarding mailing procedures, shipping options, and print specifications
• Assist with office support tasks such as nameplate orders, mailbox label creation, furniture moves, and meeting room setups
• Provide backup reception coverage, including greeting visitors and managing a multi-line phone system
• Support facilities-related initiatives and additional operational tasks as assigned

Qualifications:

• 1–3+ years of experience in a professional office, mailroom, print shop, or digital press environment
• Hands-on experience operating Canon digital press equipment or comparable high-volume print machines strongly preferred
• Familiarity with mail processing systems and shipping carriers
• Strong communication and customer service skills
• High attention to detail and ability to manage multiple requests efficiently
• Comfortable working both in front-facing reception coverage and behind-the-scenes operations
• Spanish language skills are a plus
• High school diploma or GED required

Additional Details:

• 100% onsite position
• Reports to: Senior Manager of Facilities & Workplace Services
• Opportunity created due to upcoming team retirement and long-term succession planning
• Interview process includes phone and onsite interviews
• Immediate start preferred

Perks:

• Opportunity for long-term career growth within facilities and operations
• Exposure to multiple departments across the organization
• Stable, team-oriented work environment
• Potential for permanent placement after contract period
• Overtime eligibility (with approval)

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

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