Job Title: Litigation Secretary
Location: Irvine, CA 92612
Salary/Payrate: $90K-$115K annually and AWESOME benefits!!!
Work Environment: Hybrid (3 of days WFH after initial training period)
Term: Permanent / Fulltime
Bachelor’s degree required: No
Referral Fee:AMS will pay $500 should the person you refer gets hired
JOB DESCRIPTION
A mid‑sized law firm is seeking an experienced Legal Secretary to provide comprehensive administrative and document support to a team of attorneys. This full‑time position includes a hybrid work schedule following the initial training period.
Position Overview:
The Legal Secretary will support multiple attorneys with a wide range of administrative, organizational, and document‑production responsibilities. The role requires strong attention to detail, sound judgment, and the ability to manage competing priorities in a fast‑paced environment.
Responsibilities:
- Provide daily administrative and secretarial support to assigned attorneys.
- Draft, revise, and proofread documents, correspondence, memoranda, and related materials.
- Assist with preparing materials for meetings, hearings, and other legal proceedings.
- Handle electronic and physical filing of documents with courts or administrative bodies.
- Maintain organized electronic case files and administrative records.
- Manage attorney calendars, including meetings, deadlines, and important dates.
- Review incoming mail and route items appropriately.
- Assist with time entry and coordinate with billing personnel to support timely invoicing.
- Open new matters and track related administrative details.
- Prepare check requests and coordinate vendor payments as needed.
- Assist with travel arrangements and prepare expense reimbursements.
- Provide backup support to other administrative staff during absences.
- Work occasional overtime when required.
- Perform additional administrative duties as assigned.
Qualifications:
- High school diploma required; additional education preferred.
- Extensive experience (typically 7+ years) as a legal secretary or legal administrative professional.
- Experience supporting senior‑level attorneys is highly valued.
- Strong writing, proofreading, and communication skills.
- Ability to manage multiple deadlines and maintain organization in a high‑volume environment.
- Demonstrated ability to work independently while also collaborating effectively with a team.
- Proficiency in Microsoft Office and Adobe Acrobat.
- Familiarity with legal technology tools such as document management systems, time‑entry software, and calendaring programs (specific systems may vary).
- Strong client‑service orientation and professional demeanor.