Litigation Paralegal

Synectics

San Diego, CA

JOB DETAILS
SKILLS
Billing, Calendar Management, Case Management, Communication Skills, Customer Support/Service, Dental Insurance, Documentation Review, File Maintenance, Flexible Spending Accounts, Identify Issues, Leadership, Legal, Legal Documents, Legal Research, Legal Support Skills, Litigation, Maintain Compliance, Mentoring, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft Word, Onboarding, Operational Strategy, Organizational Skills, Paralegal, Performance Metrics, Plan Meetings, Presentation/Verbal Skills, Probate, Regulatory Compliance, Systems Maintenance, Team Player, Time Management, Time Tracking, Vision Plan, Writing Skills
LOCATION
San Diego, CA
POSTED
2 days ago

Our client is a boutique trust and estate litigation firm specializing in representing trustees and beneficiaries in complex probate and trust disputes. The firm is known for its high-performing, collaborative team that values accountability, communication, and excellence in client service.

This is a key role within the litigation team, offering ownership over a caseload and the opportunity to contribute meaningfully to case strategy, workflow management, and client outcomes.

Key Responsibilities

  • Case Management & Workflow Oversight
  • Manage a portfolio of trust and probate litigation matters from intake through resolution or trial
  • Monitor case progress using internal systems and ensure matters are advancing appropriately
  • Identify and escalate issues such as overdue tasks, stalled cases, billing delays, or extended timelines
  • Coordinate with responsible attorneys to ensure weekly case status updates are completed
  • Ensure monthly client case status letters are prepared and sent consistently
Litigation Support & Execution
  • Handle all phases of active litigation matters, including court filings (electronic and physical)
  • Draft, prepare, and edit legal documents and discovery responses
  • Conduct document review, legal research, cite-checking, and shepherdizing
  • Prepare deposition summaries, trial binders, exhibit lists, and trial support materials
  • Maintain organized case files and ensure case management systems are updated and accurate
  • Manage deadlines, calendars, and litigation milestones to ensure timely execution
Communication & Team Support
  • Serve as a central communication point between attorneys, clients, and support staff
  • Support onboarding and initial case planning meetings with new clients
  • Mentor junior paralegals and legal assistants as needed
  • Review and monitor time entries for accuracy and completeness
Strategic & Operational Contribution
  • Anticipate case next steps and proactively manage workflow
  • Identify workload or case progression issues and collaborate with the team to resolve
  • Support special projects assigned by firm leadership
  • Ensure compliance with firm standards for case progression and performance metrics
Qualifications
  • 5+ years of litigation paralegal experience
  • At least 3+ years of trust and estate litigation experience
  • Experience supporting at least 25 depositions and 3 trials
  • Strong knowledge of Probate Code, California Rules of Court (CRC), and Code of Civil Procedure (CCP)
  • Proficiency in Adobe Acrobat Pro (OCR, Bates stamping, document management)
  • Familiarity with Trial Director or similar litigation support tools
  • Strong Microsoft Office skills (Word, Excel, Outlook, Teams)
  • Experience with case management systems (Clio or similar preferred)
  • Strong organizational skills and ability to thrive in a fast-paced environment
  • Excellent written and verbal communication skills
  • Ability to manage time entries accurately and consistently
Compensation & Benefits
  • Competitive salary (based on experience)
  • Medical, dental, and vision insurance
  • 401(k) with safe harbor matching
  • Health savings account (HSA) and FSA options
  • Paid time off (PTO)
  • Life insurance
  • Paid parental leave
  • Paid professional development opportunities
  • Internal growth and leadership opportunities

About the Company

S

Synectics

Synectics has grown over the years into a national leader in the IT consulting business. There are no real secrets to this growth, but there are some guidelines that we have tried to apply consistently over time, including: quick response to advances in technology; unhesitating adoption of all employer/employee legislation; and prompt revision of our internal processes to meet the ever-changing demands of our market.

We aim to become more valuable to our clients by providing excellent service at a competitive price in an efficient, timely and sustainable manner. We also aim to become more beloved by our employees by providing opportunities for learning and career growth, appealing compensation plans, and a sense of well-being derived from the knowledge that our company is strong, successful and sensibly managed.

We truly believe in shared economic prosperity and toward that end, we seek out diversity owned firms for the services and products we purchase. In all our endeavors, we never forget that we are in a “people” business, and we treat our employees, our clients, our applicants, our service providers, our colleagues and our neighbors respectfully, graciously, professionally and fairly, remembering that we earn our reputation every day.

COMPANY SIZE
100 to 499 employees
INDUSTRY
Staffing/Employment Agencies
FOUNDED
1984