The Legal Secretary will provide high-level administrative support to a team of Fiduciary Accountants, helping ensure the seamless handling of client matters, scheduling, correspondence, and document management. This role is ideal for a detail-oriented legal professional who thrives in a fast-paced environment and enjoys building strong relationships with clients and colleagues.
Client Details
Our client is a well-established law firm with a longstanding reputation for excellence and a collaborative, people-first culture. Known for investing in its employees, the firm offers a stable environment, strong leadership, meaningful career growth opportunities, and a supportive team where people tend to stay and build long-term careers.
Description
- Provide administrative support to a team of Fiduciary Accountants, helping manage a busy and evolving workload.
- Manage a high volume of internal and external emails, ensuring timely and professional communication.
- Coordinate client meetings, prepare materials, and ensure all required documents are organized in advance.
- Draft, edit, proofread, and format correspondence and client-related documents.
- Create and maintain electronic and physical client files, binders, and records.
- Monitor calendars, schedule appointments, and track important deadlines.
- Assist with monthly billing and time entry, ensuring accuracy and attention to detail.
- Coordinate notary services and assist with client document execution.
- Maintain and update client and referral contact information.
- Partner closely with colleagues on special projects and day-to-day office operations.
Profile
A successful Legal Secretary should have:
- At least 2+ years of experience in a law firm environment.
- Strong administrative and organizational skills with the ability to manage multiple priorities.
- Experience supporting attorneys, accountants, or other professional staff in a fast-paced setting.
- Excellent written and verbal communication skills with a client-service mindset.
- Proficiency in Microsoft Office Suite, Outlook, and document management systems.
- Exceptional attention to detail and the ability to handle confidential information with discretion.
- Experience with Trusts & Estates, fiduciary accounting, tax-related work, or estate administration is a strong plus.
- A proactive, team-oriented approach and the ability to work independently when needed.
Job Offer
- Competitive salary ranging from $55,000 to $75,000.
- 25 days of PTO from day one, plus paid holidays.
- Comprehensive benefits package and 401(k).
- 35-hour work week with overtime eligibility.
- Annual compensation reviews and growth opportunities.
- Long-term career stability with a highly respected firm.
Interested? Apply today.
MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.