Legal Secretary

Legal Secretary

Legal

Move forward with us! At NJ TRANSIT, youll join us in transforming the third-largest transportation agency in North America. We are committed to delivering safe, reliable service that gets customers to their destinations on time-and were looking to hire talented folks with a commitment to excellence to make it all possible.

We are currently looking for a Legal Secretary to join our team!!

Roles & Responsibilities:

• Files legal documents with various courts and agencies, accomplishes service of documents and correspondence upon adversaries and various state agencies and maintains proof of same.
• Opens, dockets and maintains confidential, case, subject, follow-up and other legal records and files in electronic and/or paper form. Purges files upon completion and prepares files for closing and retention.
• Acts as a receptionist for department, screening telephone calls, mail, and/or visitors. Ensures transmittal of messages (either manually or electronically) and ensures correspondence is logged and routed appropriately and given the warranted attention and follow up.
• Schedules appointments and coordinates arrangements for meetings and conferences. Maintains calendar(s) of appointments, leaves and whereabouts of office staff.
• Prepares routine letters, presentations, memoranda and reports of a legal and/or confidential nature for supervisors review by gathering and summarizing data, typing, proofreading, copying and disseminating same. Prepares complex legal documents from handwritten notes or dictation equipment, utilizing a personal computer and various types of automation software.
• Contributes to the department's goals of providing legal services by assisting paralegals and other clerical staff in the performance of their duties as requested.

Education, Experience and Qualifications:

• High school diploma or equivalent, and two years of applied legal secretarial experience

Knowledge and Skills:

• Proficiency in using MS Office software, such as Access, Word, Outlook, Excel, and Teams are required.
• Proficient typing and proofreading skills are required

Certificates, Licenses, Registrations:

• Notary preferred

Working Environment:

• Office environment

At NJ Transit you will enjoy a competitive salary and excellent benefits package:

• Comprehensive Family Health Insurance - Medical, Prescription, Dental, Vision
• Flexible Spending Account
• Life Insurance
• Paid Leave
• Tuition Assistance
• Pre-Tax Commuter Benefits Plan
• Retirement Plans
• 401(a) - Retirement plan with a 6% employer contribution
• 401(k) - Retirement saving plan with up to an 3% company match
• 457(b) - Deferred Savings Plan

NJ TRANSIT is an Equal Opportunity Employer.

Learn more about NJ TRANSIT! Sign up to receive an invitation to our next live information session at WWW.NJTRANSIT.COM/BEST