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Legal Secretary - Litigation - Del Mar

Adams & Martin Group

San Diego, California

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JOB DETAILS
SALARY
$75,000–$95,000
SKILLS
Administrative Skills, Attorney, Calendar Management, Catering Services, Communication Skills, Conference Management, County Ordinances, Customer Relations, Customer Support/Service, Detail Oriented, Develop and Maintain Customers, Document Management, Email Management/Administration, Establish Priorities, Expense Reports, File Maintenance, Finance, Follow Through, IP (Internet Protocol), Legal, Legal Documents, Legal Research, Legal Support Skills, Litigation, Maintain Compliance, Mergers and Acquisitions, Microsoft Office, Microsoft Outlook, Microsoft Word, Multitasking, Organizational Skills, Photocopy, Plan Meetings, Presentation/Verbal Skills, Production Support, Records Management, Reimbursement, Research Skills, State Laws and Regulations, Support Documentation, Team Player, Time Management, United States Department of Energy (DOE), Writing Skills, iManage
LOCATION
San Diego, California
POSTED
9 days ago

Legal Secretary (Litigation) - Del Mar, CA

Location: Del Mar, CA
Schedule: Full-time, 5 days/week (8:00 AM - 4:30 PM)
Compensation: $75,000 - $95,000 (DOE)
Employment Type: Direct Hire
Work Environment: Fully in-office (potential transition to 4:1 hybrid)

Position Overview

A highly regarded law firm in Del Mar is seeking an experienced Legal Secretary with strong litigation expertise to support a dynamic team of attorneys. This role requires a technically skilled, detail-oriented professional who thrives in a fast-paced environment and brings a "can-do" attitude with a strong client service mindset.

The ideal candidate will have extensive experience with litigation filings, strong organizational and technical skills, and a collaborative personality willing to support both legal and administrative functions.

Key Responsibilities

Litigation & Court Filings

  • Prepare, format, and file legal documents in state, federal, and appellate courts, ensuring compliance with court rules and deadlines
  • Handle complex e-filing submissions, including exhibits, appendices, and supporting documentation
  • Track and manage filing deadlines, hearing dates, and court requirements
  • Draft and prepare legal documents such as motions, petitions, and appellate filings
  • Conduct basic legal research and verify case-related information

Administrative & Legal Support

  • Provide daily administrative support to attorneys and legal teams; act as liaison between attorneys, paralegals, and staff
  • Maintain and manage attorney calendars, including scheduling depositions, hearings, and meetings
  • Organize and maintain client files, pleadings, and legal records using document management systems (e.g., iManage)
  • Edit and proofread legal documents for accuracy, grammar, and formatting
  • Prepare expense reports and process attorney reimbursements

Client & Office Support

  • Serve as a professional point of contact for clients, visitors, and internal staff
  • Coordinate meetings, conference rooms, and catering/hospitality arrangements
  • Assist with reception duties as needed, including greeting clients and managing phone/email communications
  • Support document production, copying, and filing when needed
  • Provide backup support to other legal secretaries

Qualifications

Required

  • Minimum 3-5+ years of litigation legal secretary experience
  • Strong experience with court filings (state, federal, appellate) and eFiling systems
  • Advanced proficiency in Microsoft Office (especially Word and Outlook)
  • Experience with iManage or similar document management systems
  • Exceptional attention to detail, organization, and follow-through
  • Strong ability to prioritize, multitask, and meet deadlines under pressure
  • Excellent written and verbal communication skills
  • High level of professionalism, discretion, and confidentiality

Preferred

  • Experience supporting trial litigation (finance, corporate, M&A, IP)
  • Bachelor's degree
  • Experience managing multiple attorneys in a fast-paced legal environment

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.

About the Company

A

Adams & Martin Group

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