LEGAL SECRETARY - Contracts and Leasing

AXIA GEOCAPITAL LLC

Boca Raton, FL

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JOB DETAILS

SKILLS

Administrative Skills, Asset Management, Brokerage, Calendar Management, Communication Skills, Construction Contracts, Contract Management, Contract Review, Database Administration, Detail Oriented, Document Control, Document Management, Documentation, Due Diligence, File Management, Leasing, Legal, Legal Documents, Legal Support Skills, Microsoft Excel, Microsoft Word, Organizational Skills, Prepare Correspondence, Presentation/Verbal Skills, Professional Services, Record Keeping, Rentals, Residential Real Estate, Retail, Source Code/Configuration Management (SCM), Time Management, Writing Skills

LOCATION

Boca Raton, FL

POSTED

30+ days ago

Benefits:

Competitive salary
Paid time off

We are seeking an experienced Legal Secretary with 5 to 10 years of relevant experience to support our legal and asset management operations across a mixed portfolio of commercial and residential assets. This role requires a highly organized professional who is detail driven, confident managing leasing documentation, and capable of handling both legal and administrative responsibilities in a fast-paced environment.

Key Responsibilities

Leasing and Contracts

Draft, revise, and format commercial leases, residential tenancy agreements, amendments, renewals, notices, and related correspondence
Assist in the preparation and review of service contracts, vendor agreements, and other legal documentation
Track and monitor critical dates including lease expiries, renewals, rent escalations, and notice deadlines
Coordinate execution of agreements and maintain proper documentation records
Prepare summaries and abstracts of lease terms
Liaise with tenants, brokers, external counsel, and internal stakeholders

File and Document Management

Maintain organized electronic and physical lease and contract files
Manage document control and version tracking
Assist with due diligence materials for acquisitions, financings, or refinancing
Prepare closing binders and maintain contract databases

Administrative Support

Manage calendars, schedule meetings, and coordinate transaction timelines
Prepare correspondence, reports, and internal memoranda
Support general office administration related to leasing and legal matters
Assist with invoice tracking for legal and professional services
Provide back up administrative support to senior management when required

Qualifications

5 to 10 years of experience as a Legal Secretary or Legal Assistant, with direct experience in commercial and residential leasing
Strong background in construction contracting
Strong understanding of lease structures, contract terminology, and documentation procedures
Advanced proficiency in Microsoft Word and Excel
Experience with document management systems
Excellent organizational skills and attention to detail
Ability to manage multiple files and deadlines simultaneously
Strong written and verbal communication skills
Discretion and professionalism in handling confidential information

Preferred Experience

Experience working with commercial retail, office, or multi residential properties
Familiarity with lease tracking and abstraction systems
Experience supporting in house legal or ownership teams

Compensation

Compensation will be commensurate with experience and qualifications.

LEGAL SECRETARY - Contracts and Leasing

AXIA GEOCAPITAL LLC

Boca Raton, FL

About the Company

AXIA GEOCAPITAL LLC

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