Legal Operations Specialist

The Legal Operations Specialist will be responsible for the lifecycle of legal matters in relation to supporting legal billing, reviewing invoices, yielding payment-related inquiries, and other associated administrative processes. Help ensure legal department processes run efficiently by maintaining reliable records and supporting day-to-day operational activities.

Legal Operations Specialist  
We are currently seeking candidates for a Legal Operations Specialist opportunity at a highly successful financial services firm located in Boston, MA. The Legal Operations Specialist will be responsible for the lifecycle of legal matters in relation to supporting legal billing, reviewing invoices, yielding payment-related inquiries, and other associated administrative processes. The ideal candidate will have 0-2 years of experience in administrative operations, business operations, financial support, billing, or a similar function.

This is a 6-12+ month contract position paying between $25-$30/hour (depending on experience). This position supports a hybrid work model out of their office in Boston, MA.

Responsibilities:

• Coordinate the lifecycle of legal matters, including initial intake, record updates, ongoing maintenance, and matter closure within designated systems.
• Provide operational support for legal billing, invoice review, payment-related inquiries, and associated administrative processes.
• Maintain accurate matter-related financial information, including budget records and expense accruals.
• Review and manage incoming requests, partnering with internal teams to address routine questions and resolve workflow issues.
• Oversee the accuracy of departmental records, tracking tools, reports, and supporting materials.
• Identify and investigate data inconsistencies, missing information, and processing errors, escalating issues as appropriate.
• Assist with the administration of external legal providers and vendors, following established procedures and internal guidelines.
• Contribute to system validation, procedural documentation, and workflow improvements as operational needs evolve.
• Help ensure legal department processes run efficiently by maintaining reliable records and supporting day-to-day operational activities.

Qualifications:

• Bachelor’s degree in Finance, Business, Legal Studies, or a related discipline preferred.
• 0-2 years of experience in administrative operations, business operations, financial support, billing, or a similar function.
• Proficiency in Microsoft Office applications, particularly Excel, Word, and Outlook.
• Strong organizational abilities, with the capacity to prioritize competing tasks and deliver work within established timelines.
• Exceptional attention to detail and a commitment to maintaining reliable records and accurate documentation.
• Effective written and verbal communication skills, with the ability to work collaboratively across departments.
• Ability to assess information, recognize inconsistencies, address routine operational challenges, and escalate complex issues appropriately.
• Familiarity with spreadsheets, databases, reporting tools, and structured administrative workflows.
• Demonstrated initiative, sound decision-making, and adaptability when learning new technologies and procedures.
• Exposure to invoice administration, financial reporting, billing processes, or legal department operations is advantageous but not required.

For immediate consideration, interested and qualified candidates should send their resume to Morgan at marakelian@daleyaa.com.

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