Legal On-Site Services Specialist.Managed Services Onsite

Operates high-volume copiers, scanners, and mail processing equipment; performs copying, printing, binding, document scanning, shipping, and receiving tasks. Handles sensitive and confidential legal documents while ensuring accuracy, quality, and timely completion of projects.

Candidates who receive an offer will be required to successfully complete a background check and drug test as a condition of employment.

Legal Office Services Specialist
Contract Duration: 2+Months
New York, NY (Onsite)

Overview

Provides reprographic and office support services in a legal office environment. Operates high-volume copiers, scanners, and mail processing equipment; performs copying, printing, binding, document scanning, shipping, and receiving tasks. Handles sensitive and confidential legal documents while ensuring accuracy, quality, and timely completion of projects.

Responsibilities

• Operate high-volume copiers, printers, scanners, and mail processing equipment.

• Perform batch printing, copying, binding, spiral binding, finishing, and custom tab creation.

• Handle confidential and time-sensitive legal documents with accuracy and attention to detail.

• Scan, convert, name, format, and organize electronic files.

• Perform OCR, FTP file transfers, table of contents management, and document preparation for printing.

• Sort, distribute, and process incoming and outgoing mail, faxes, packages, and shipments.

• Apply postage and maintain mail, shipping, receiving, billing, inventory, meter, and service records.

• Perform copier inspections, clear paper jams, troubleshoot equipment issues, and coordinate service calls.

• Maintain copier areas and ensure office supplies are stocked.

• Deliver completed projects to designated locations within and outside the office.

• Respond to customer inquiries regarding job requests, project status, and service feasibility.

• Provide professional support to legal secretaries, paralegals, associates, partners, and project managers.

• Meet tight deadlines while maintaining high-quality work in a fast-paced environment.

• Perform filing, archiving, document purging, and other assigned duties.

Requirements

• High school diploma, GED, or equivalent work experience.

• Minimum 1 year of experience in a legal office environment preferred.

• Previous reprographic, printing, copying, and binding experience preferred.

• Experience with batch printing, spiral binding, binders, and custom tabs.

• Experience maintaining incoming and outgoing mail, package, and shipment records.

• Experience in Staples, FedEx Kinko's, or a similar client service environment preferred.

• Proficiency in MS Office, email, and basic computer applications.

• Technical knowledge of printers, copiers, scanners, postage machines, and office equipment.

• Knowledge of shipping and receiving procedures.

• Strong customer service, communication, organization, and problem-solving skills.

• Ability to work independently, handle confidential information, and meet tight deadlines.

• Ability to stand, walk, bend, and lift or move items weighing up to 50 lbs.

• Ability to complete required Ricoh Legal training within 90 days of hire.

Metasys Technologies/NVISH is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identify, national origin, veteran or disability status.