Legal Executive Assistant

Legal Executive Assistant

The Legal Executive Assistant provides comprehensive administrative and practice support to senior attorneys across investment and residential mortgage-backed securities (RMBS) functions. This role is designed to take day-to-day administrative and coordination responsibilities off the legal team, allowing attorneys to focus on substantive legal and transactional work. The ideal candidate is a proactive, highly responsive professional who thrives in an unpredictable environment, understands legal and financial concepts, and serves as a trusted partner to attorneys and business stakeholders.

Key Responsibilities

• Provide comprehensive administrative and operational support to attorneys across all aspects of internal legal practice
• Oversee high volumes of email, prioritizing action items and filing non-essential correspondence appropriately
• Organize, maintain, and track legal and transactional documents to ensure accuracy, accessibility, and version control
• Coordinate signature collection and manage end-to-end document execution workflows
• Draft initial versions of memos, diligence materials, and counterparty documents with attorney guidance
• Translate attorney concepts and notes into polished PowerPoint presentations and written materials for internal and external audiences
• Handle day-to-day diligence requests from internal teams and external counterparties
• Coordinate and track recurring compliance-related tasks and mortgage licensing logistics Serve as a proactive point of follow-up on projects to track status, drive progress, and meet deadlines.
• Manage calendars, schedules, travel arrangements, expense reports, and attorney availability, proactively managing access and priorities
• Adapt quickly to shifting priorities and manage time-sensitive requests with professionalism and discretion

Skills, Knowledge and Expertise

• Bachelor's degree preferred or equivalent experience.
• 5+ years of experience supporting attorneys as an Executive Assistant, Legal Assistant, or Paralegal.
• Demonstrated comfort working directly with attorneys.
• Experience in the finance industry, with a strong preference for mortgage-related experience.
• Exposure to mortgages, RMBS, structured finance, or capital markets is highly desirable.
• Advanced proficiency in all Microsoft Office products (Outlook, Word, Excel, PowerPoint).
• Some experience with generative AI tools.
• Strong work ethic, follow-through, and a "get-things-done" mindset.

Key Competencies

• Practice & Executive Support : Ability to support attorneys across all administrative and internal practice needs with minimal direction.
• Organization & Tracking : Exceptional ability to track documents, signatures, deadlines, and compliance tasks.
• Communication & Responsiveness : Highly responsive, proactive communicator who follows through and closes loops.
• Business & Legal Understanding : Ability to understand legal and financial discussions well enough to translate concepts into materials and action items.
• Adaptability & Learning Agility : Learns quickly on the job, adapts to changing priorities, and thrives in an unpredictable environment.

How This Role Demonstrates Our Values

• Integrity : Manages sensitive legal and financial information with discretion and professionalism.
• Collaboration : Partners closely with attorneys, compliance, finance, and business teams to support transactions and operations.
• Excellence : Takes ownership of administrative and coordination responsibilities to enable high-performing legal teams.
• Critical Curiosity : Asks questions, seeks understanding of legal and financial concepts, and continuously improves support effectiveness.

Benefits

• Great compensation package, including competitive base pay
• Discretionary annual bonus opportunity
• Invictus medical, dental and vision is covered at 100% for all tiers.
• We offer FSA's for healthcare, dependent care, transit and commuter costs.
• Safe harbor 401(k) match of 4%; employees need 3-months of service to be eligible to participate. No vesting after that.
• $80 per month cell phone reimbursement.
• 20 Days of PTO accrued at the beginning of the year, 10 company holidays plus sick time.
• Tuition Reimbursement

About Invictus Capital Partners

Invictus Capital Partners, LP ("Invictus"), a leading investment firm, and its subsidiary Verus Residential Loanco, LLC ("Verus," and together with Invictus, the "Companies"), manage and oversee investments in Non-Agency single family residential mortgage loans. Invictus is located in Washington, D.C. and has approximately 50 employees, and Verus is located in Minneapolis and has approximately 200 employees. The Companies have overseen the acquisition of over $38 billion of mortgage loans since their inception. In addition, Invictus manages over $19 billion in gross assets and has completed over 70 rated securitizations.

Our Hiring Process

Stage 4:

Interview

Stage 5:

Offer

Stage 6:

Hired

Stage 1:

Applied

Stage 2:

HR Phone Screen

Stage 3:

Review

Stage 4:

Interview

Stage 5:

Offer

Stage 6:

Hired

Stage 1:

Applied

Stage 2:

HR Phone Screen

Stage 3:

Review

Stage 4:

Interview

Stage 5:

Offer

Stage 6:

Hired

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