Legal Executive Assistant

Job Posting Title:
Legal Executive Assistant

Req ID:
10148923

Job Description:

** This role is based in New York City, and we are currently working 4 days in the office and 1 day (Friday) remote. **

About the Role & Team:

The Walt Disney Company's ABC Legal News and Regulatory team, which supports ABC News and the ABC-owned television stations, is seeking a skilled and experienced Executive Assistant to provide support for its Deputy Chief Counsel and provide administrative assistance to a team of nine (9) news and regulatory attorneys.

As an Executive Assistant, you will play a pivotal role in managing administrative tasks and supporting the team's operational efficiency. The role requires a proactive, detail-oriented individual who thrives in a fast-paced environment and can effectively prioritize tasks.

What You Will Do:

• Create and maintain reports, including attendance records and vacation schedules for the team
• Schedule meetings and maintain executive calendars using Outlook
• Book rooms and videoconferencing using Disney applications
• Create, organize, and maintain electronic files and databases
• Book travel, prepare and submit expense reports and vendor invoices, and track reimbursements/payments
• Assist with the onboarding of new employees on the team, visitors, retirements, and special occasions
• Perform general office duties, including photocopying, scanning, filing, ordering office supplies, and coordinating with executive tech support

• At least three (3) years of Legal secretarial experience in a corporate department
• Advanced working knowledge of computer software, including current versions of Microsoft Word, Outlook, Teams, Net Documents, and SAP preferred
• Familiarity with court documents preferred
• Basic knowledge of Microsoft Excel and PowerPoint helpful
• Strong organizational and follow-through skills
• Comfortable in a fast-paced environment; understands deadlines and effectively prioritizes to meet them; good multitasker
• Detail-oriented and strong writing and communication skills
• Discreet with confidential and highly sensitive information and documentation
• Self-starter with the ability to be proactive, resourceful and flexible; Ability to work autonomously
• Professional demeanor and strong people skills including ability to work effectively as part of a team

• Prior experience supporting a news team or news division is preferred (experience in media legal issues preferred).
• Legal secretarial background, preferably in a large law firm or corporate legal department preferred
• Working knowledge of emerging technologies, including AirTable and other AI platforms.