LEGAL CLERK III (SR-14) [1 vacancy] Salary: $4,054.00 - $4,933.00 Monthly Location: Oahu, HI Job Type: Full-Time Permanent Job Number: 305256 Department: Department of the Corporation Counsel Division: Litigation Division Opening Date: 03/20/2026 Closing Date: Continuous DescriptionBenefits Questions Position Information Serving the public through reliable legal support. The Department of the Corporation Counsel (COR) is seeking a detail-oriented Legal Clerk III to support attorneys handling litigation and other legal matters on behalf of the City. In this role, you will perform a variety of independent legal clerical duties, including preparing legal documents, maintaining case records, coordinating court activities, and assisting attorneys with case preparation. Your organizational skills and attention to detail will help ensure legal documents, filings, and case records are processed accurately and on time. What You Will Do Prepare and process a variety of legal documents, forms, correspondence, and related materials used in legal proceedings. Maintain and organize case files and legal records in electronic and hard copy formats. Track assigned cases, maintain court calendars, and coordinate deadlines and court appearances for attorneys. File or e-file legal documents with the courts and compile materials needed for court proceedings. Research case files and gather information needed by attorneys and legal staff. Process claims filed against the City and prepare related correspondence and documentation. NOTE: The Legal Clerk positions are clerical and may be eligible for promotional opportunities to the Supervising Legal Clerk series. However, these classes DO NOT PROGRESS to Law Clerk, Deputy Corporation Counsel, or Deputy Prosecuting Attorney positions. Actual salary commensurate with applicable experience, pending approval. Enjoy excellent employment benefits including generous time off (up to 21 vacation days, 21 sick leave days, and holidays), comprehensive health coverage, retirement plan, career development, and much more! View details about all our available benefits by clicking on the "Benefits" tab at the top of this posting or visiting https://www.honolulu.gov/dhr/benefits/. Apply today to protect those who serve and keep our City running! Additional Job Information Some notifications will be sent via e-mail. You are responsible for monitoring instructions and correspondence from this office by checking your email account in a timely manner. To ensure proper delivery, please make sure you: use a valid e-mail account; verify your e-mail address is entered correctly on your GovernmentJobs account; are subscribed to email notices; check your spam folders; and add infoneogov@honolulu.gov and info@governmentjobs.com to your contact list. Notifications may also be sent via text message if opted into the service. Data and text messaging fees apply. Minimum Qualification Requirements At time of application, you must be a citizen, national or permanent resident alien of the United States or a non-citizen eligible under federal law for unrestricted employment. EDUCATION REQUIREMENT: Equivalent to graduation from high school. Responsible work experience demonstrating the ability to perform the essential functions of the job may be substituted for education. EXPERIENCE REQUIREMENT: Three years of clerical experience, two of which must have been progressively responsible legal clerical work experience involving the preparation, typing and processing of a variety of legal forms and documents which required substantive knowledge of legal terminology, procedures, practices, forms and documents. APPLICABLE SKILLS NEEDED Familiarity with legal terminology and the format and purpose of documents used in legal proceedings. Understanding of legal processes, procedures, and the various types of court actions and filings. Experience with maintaining organized legal filing systems, case files, and records. Strong written communication, including proper grammar, spelling, and preparation of legal correspondence and documents. Experience using word processing software and computer systems to enter, update, and retrieve case information. Attention to detail when reviewing documents and extracting information from legal files and records. Clear communication when providing information to attorneys, court personnel, witnesses, and the public. Organization and time management to handle multiple assignments and meet deadlines. Substitution Business school or college-level credits from an accredited college or university will substitute for experience on a month-for-month basis for the required general clerical experience. Relevant education and training from an accredited college or university in a legal office administration, legal assistance, legal secretary, paralegal, or law program may be used to substitute for some of the required legal clerical experience. The amount of time credited for the substitution will be dependent on the specific program you completed. Education Verification: Education information must be listed clearly on your application. If available, please attach a legible electronic copy of your diploma, official transcripts, and/or applicable foreign credential evaluation to your application. As part of the hiring process, you may be asked to furnish documentation to verify your education to move forward for further consideration. Typing proficiency of 40 or more net wpm: This class of work requires you to type at 40 or more net words per minute. Your proficiency may be evaluated by the appointing authority as part of the selection/interview process and/or during your probationary period. Failure to meet the proficiency requirement may result in removal from the eligible list and/or termination from appointment. Examination Process If you qualify for the position, your name will be eligible for consideration for the current vacancy and future job openings with this job title. Screening will be based on the education, experience, and other job-related information provided in your application. Failure to provide sufficient information may result in your application being rejected or your receiving a lower rating. All information provided on an application is subject to verification. As applicable, false or misleading statements or omissions of material facts are grounds for disqualification and/or termination of employment with the City and County of Honolulu. What are the benefits of being a City Employee?Vacation: Employees may earn up to 21 days per year. Sick Leave: Employees may earn up to 21 days per year. Holidays: 13 days a year; 14 days during election years. Training and Development: Computer, career, and personal enhancement courses are offered; curriculum designed for employee, supervisory, and management development. Medical, Dental, Prescription Drug, and Vision Care: Various health insurance plans are available. Premiums are subsidized by the City and deductible from pre-tax income for participants of the Premium Conversion Plan (PCP). Group Life Insurance: No cost for eligible employees. Deferred Compensation Plan: Invest in your future...choose to defer part of your pre-tax income for retirement. Retirement Plan: The Employees Retirement System (ERS) of the State of Hawaii administers retirement benefits for State and County employees. Employee contribution required. Commuter Choice Pre-Tax Benefits: Employees may designate certain transportation expenses (TheBus, LOTMA, Vanpool Hawaii, etc.) as a pre-tax item. Parking: Some job locations offer parking on-site; others may have access to parking at low monthly rates. Direct Deposit: Direct deposit of paychecks to a designated financial institution is available. Employee Assistance Program (EAP): Confidential, professional counseling and resource referral. Public Service Loan Forgiveness (PSLF) Program: A federal program forgiving the balance of federal student loans for individuals working in public service. For program requirements and additional information, please visit: https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service To view additional information, please visit our Benefits of City Employment page. All benefits as stated above, are subject to eligibility requirements and to legislative and/or negotiated changes. Individuals are responsible for any related fees or charges that may apply.01 APPLICATION GUIDELINES & INSTRUCTIONS When applying for this position, please thoroughly complete the Education, Work Experience, and Supplemental Question sections of your application. The information provided in these sections, particularly the job-specific Supplemental Questions, will be used to determine whether you meet the qualification requirements for the job and your final score. Failure to provide detailed and complete information or submit any required documentation may result in your application being rejected or you receiving a lower score. Please do not submit resumes in place of completing any of these sections. List each work experience separately, do not combine jobs. For example, if youve held more than one position or job level(s) for the same employer, they should be listed and described separately so that the resulting changes in your duties and responsibilities are accurately reflected. If any part of your experience is unclear, you may be asked to provide a copy of your official job/position description (PD). In general (unless otherwise specified on the job posting), the following criteria is utilized for evaluation of the Minimum Qualification Requirements: Substitute, temporary assignment, internship or volunteer experience requires an official letter of verification from your supervisor and/or Human Resources department. The letter should include the job title, employment dates, number of hours worked, a description of the duties performed, and a contact name and phone number. Concurrent or overlapping experiences and/or education will NOT be double credited. Professional experience refers to work that generally involves independent critical thinking, solving complex, non-routine problems, preparing reports, and interpreting and applying technical information. Most work experience as an intern will NOT be creditable as equivalent to professional experience. Calculation of experience will be based upon a full-time, 40-hour work week. Part-time experience will be pro-rated. Hours worked in excess of 40 hours/week will not be extra credited. Example: Twelve months of experience at 20 hours/week will be pro-rated to six months of experience.Example: Twelve months of experience at 60 hours/week will be credited as one year of experience, NOT one and a half years. All requirements for the position must be met at the time of application or by the closing date of the recruitment. Possession of the required amount of experience will not in and of itself be accepted as proof of qualification for the position. The overall experience must be of such scope and responsibility as to conclusively demonstrate that you have the ability to perform the duties of the position. Any information you submit is subject to verification. Supporting documents must be either electronically attached to your application or submitted to our office at: Department of Human Resources 650 South King Street, 10th Floor Honolulu, HI 96813 Documents should be identified by job title and recruitment number. If you previously submitted education documents (e.g., transcripts, diploma, etc.) to our office, for most cases you are not required to resubmit them. Supporting documents with an expiration period (e.g., drivers license, Department of Transportation medical certificate, etc.) will need to be submitted with each application to verify possession of a current license or certificate at the time specified on the job posting. I certify that I have read and understand the above statements. 02 EXPERIENCE REQUIREMENT The Legal Clerk III position requires applicants to have a combination of education and experience substantially equivalent to graduation from high school, AND three years of clerical experience, two of which must have been progressively responsible legal clerical work experience involving the preparation, typing and processing of a variety of legal forms and documents which required substantive knowledge of legal terminology, procedures, practices, forms and documents. Do you meet the education AND experience requirements? Yes, I meet the above stated education and experience requirements. No, I do NOT meet the above stated education and experience requirements. 03 SUBSTITUTION 1) Business school or college-level credits from an accredited college or university will substitute for experience on a month-for-month basis for the required general clerical experience. 2) Relevant education and training from an accredited college or university in a legal office administration, legal assistance, legal secretary, paralegal, or law program may be used to substitute for some of the required legal clerical experience. The amount of time credited for the substitution will be dependent on the specific program you completed. Education Verification: Education information must be listed clearly on your application. If available, please attach a legible electronic copy of your diploma, official transcripts, and/or applicable foreign credential evaluation to your application. As part of the hiring process, you may be asked to furnish documentation to verify your education to move forward for further consideration. List any education you would like us to consider for your qualifications. Include: The name of the college/university you attended The location of the college/university The specific degree and major area of study you completed Please write "N/A" if you are not using a substitution. 04 Typing Self-Certification Statement Note: Your typing proficiency may be evaluated by the appointing authority as part of the selection/interview process or during your probationary period. Select the ONE statement that describes your typing ability. I hereby certify that I am able to accurately type at 40 or more net words per minute. I hereby certify that I type less than 40 net words per minute. 05 GENERAL CLERICAL EXPERIENCE Describe in detail the specific duties you performed as part of your general clerical experience (e.g., filing, preparing correspondence, processing forms, etc.). Indicate which position(s) listed in the Work Experience section of your application you had such experience and provide examples of such work. If you have no experience, please write "N/A". If all your clerical experience is within the legal field, please write "See below". 06 LEGAL CLERICAL EXPERIENCE Describe your experience preparing and processing a variety of legal forms, motions, pleadings, memoranda, and documents (forms and documents). Include in your explanation: The position listed in the Work Experience section of your application where you had such experience The names of the forms and documents that you processed List step by step how you processed the forms and documents The Court e-filing system you used to file your forms and documents Any deadlines you have calendared related to the forms and documents you filed The Rules of Courts that you relied on to process your forms and documents Required Question Employer: City and County of Honolulu Address: 650 South King Street, 10th Floor Honolulu, Hawaii, 96813 Phone: (808) 768-8536 Website: https://www.honolulu.gov/dhr/