LEGAL CLERK II (SR-12) [1 vacancy]

LEGAL CLERK II (SR-12) [1 vacancy]

Salary

$3,748.00 - $4,563.00 Monthly

Location

Oahu, HI

Job Type

Full-Time Permanent

Job Number

390256

Department

Department of the Corporation Counsel

Division

Litigation Division

Opening Date

06/07/2026

Closing Date

6/13/2026 11:59 PM Hawaii

• Description
• Benefits
• Questions

Position Information

Defending and Protecting Those Who Serve Our City

Behind every exceptional legal team is a skilled legal support professional who knows every file and keeps track of all deadlines. The City and County of Honolulu (City), Department of the Corporation Counsel, Litigation Division is looking for a responsible, detail-oriented legal clerk who works well under pressure and is eager to contribute their legal support skills while working under pressure on some of the most high-profile legal defense cases handled by the City. This is a great opportunity for an organized and proactive professional to strengthen their legal clerical and administrative skills while contributing to the success of the City's legal defense team.

What You Will Do:

• Prepare, proofread, edit, and finalize legal forms, pleadings, contracts, correspondence, reports, and related legal documents.
• Manage e-filing, maintain court calendars, track deadlines, and coordinate scheduling.
• Establish, organize, and maintain legal case files, records, and case status information.
• Assist attorneys with trial and hearing preparation by compiling records, gathering documents, and preparing case-related materials.
• Maintain witness lists, prepare and track subpoenas, and coordinate travel arrangements for witnesses as needed.

Career Progression:

There is room for career growth as you work to progressively advance in this job series from a Legal Clerk I up to a Legal Clerk IV position. Experienced and knowledgeable legal clerks can later apply to be a Supervising Legal Clerk II with satisfactory work experience and demonstration of applicable knowledge and skills. (Note: Absent additional qualifications, these classes of work will NOT normally progress to Attorney positions.)

The Career progression is as follows:Class TitleSalary RangeCurrent PayLegal Clerk I SR-10$3,471Legal Clerk II SR-12$3,748Legal Clerk IIISR-14$4,054Legal Clerk IVSR-16$4,388Supervising Legal Clerk IISR-20$5,330

• Actual salary will be commensurate with applicable experience, pending approval.*

Apply today to be part of team that support and defends those who serve the City!

Additional Job Information

Some notifications will be sent via e-mail. You are responsible for monitoring instructions and correspondence from this office by checking your email account in a timely manner. To ensure proper delivery, please make sure you:

• use a valid e-mail account;
• verify your e-mail address is entered correctly on your GovernmentJobs account;
• are subscribed to email notices;
• check your spam folders; and
• add infoneogov@honolulu.gov and info@governmentjobs.com to your contact list.

Notifications may also be sent via text message if opted into the service. Data and text messaging fees apply.

Minimum Qualification Requirements

At time of application, you must be a citizen, national or permanent resident alien of the United States or a non-citizen eligible under federal law for unrestricted employment.

EDUCATION REQUIREMENT:

Equivalent to graduation from high school. Responsible work experience which demonstrated the ability to perform the essential functions of the job may be substituted for education.

EXPERIENCE REQUIREMENT:

Two years of clerical work experience, one of which must have been legal clerical work involving the preparation, typing and processing of a variety of legal forms and documents which required knowledge of common legal terminology, procedures, practices, forms and documents.

Substitutions:

• Business school or college-level credits from a regionally-accredited college or university will substitute for experience on a month-for-month basis for the required general clerical experience.
• Relevant education and training from a regionally-accredited college or university in a legal office administration, legal assistance, legal secretary, paralegal, or law program may be used to substitute for the required clerical experience in a law office. The amount of time credited for the substitution will be dependent on the specific program you completed.

Education must have been completed by the time of application in order to be credited. Education obtained outside of the United States must be comparable to a degree earned at a regionally-accredited college/university in the United States. In order to receive credit for the education, a foreign credential evaluation (FCE) must be provided. We also reserve the right to request further information about your academic program, evidence of comparability, or an original transcript.

Education Verification: Education information must be listed clearly on your application. If available, please attach a legible electronic copy of your diploma, official transcripts, and/or applicable foreign credential evaluation to your application. As part of the hiring process, you may be asked to furnish documentation to verify your education to move forward for further consideration.

Applicable Skills Needed:

• Familiarity with legal terminology, legal documents, and court-related procedures.
• Experience preparing, processing, proofreading, and organizing legal forms, records, and correspondence.
• Strong file management and recordkeeping practices, including maintaining legal case files and tracking case information.
• Proficiency using word processing software and computer systems to input, update, retrieve, and manage information.
• Strong attention to detail, grammar, spelling, and document accuracy.
• Effective communication and customer service skills when working with attorneys, court personnel, witnesses, defendants, City employees, and the public.
• Professional judgment and tact when explaining processes, procedures, and policies.
• Strong organizational and time management skills in a fast-paced, deadline-driven environment.
• Experience managing multiple assignments while maintaining accuracy and confidentiality.
• Typing proficiency at a rate of 40 net words per minute.

Highly Desirable:

Experience with e-filing legal documents; familiarity with litigation procedures, Rules of Court, service requirements, and court calendaring deadlines.

Examination Process

If you qualify for the position, your name will be eligible for consideration for the current vacancy and future job openings with this job title. Screening will be based on the education, experience, and other job-related information provided in your application. Failure to provide sufficient information may result in your application being rejected or your receiving a lower rating. All information provided on an application is subject to verification. As applicable, false or misleading statements or omissions of material facts are grounds for disqualification and/or termination of employment with the City and County of Honolulu.

What are the benefits of being a City Employee?

• • Vacation: Employees may earn up to 21 days per year.
• • Sick Leave: Employees may earn up to 21 days per year.
• • Holidays: 13 days a year; 14 days during election years.
• • Training and Development: Computer, career, and personal enhancement courses are offered; curriculum designed for employee, supervisory, and management development.
• • Medical, Dental, Prescription Drug, and Vision Care: Various health insurance plans are available. Premiums are subsidized by the City and deductible from pre-tax income for participants of the Premium Conversion Plan (PCP).
• • Group Life Insurance: No cost for eligible employees.
• • Deferred Compensation Plan: Invest in your future...choose to defer part of your pre-tax income for retirement.
• • Retirement Plan: The Employees Retirement System (ERS) of the State of Hawaii administers retirement benefits for State and County employees. Employee contribution required.
• • Commuter Choice Pre-Tax Benefits: Employees may designate certain transportation expenses (TheBus, LOTMA, Vanpool Hawaii, etc.) as a pre-tax item
• • Parking: Some job locations offer parking on-site; others may have access to parking at low monthly rates.
• • Direct Deposit: Direct deposit of paychecks to a designated financial institution is available.
• • Employee Assistance Program (EAP): Confidential, professional counseling and resource referral.
• • Public Service Loan Forgiveness (PSLF) Program: A federal program forgiving the balance of federal student loans for individuals working in public service. For program requirements and additional information, please visit: https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service

To view additional information, please visit our Benefits of City Employment page.

• All benefits as stated above, are subject to eligibility requirements and to legislative and/or negotiated changes. Individuals are responsible for any related fees or charges that may apply.

01

APPLICATION GUIDELINES & INSTRUCTIONS:

When applying for this position, please thoroughly complete the Education, Work Experience, and Supplemental Question sections of your application. The information provided in these sections, particularly the job-specific Supplemental Questions, will be used to determine whether you meet the qualification requirements for the job and your final score. Failure to provide detailed and complete information or submit any required documentation may result in your application being rejected or you receiving a lower score.

Please do not submit resumes in place of completing any of these sections.

List each work experience separately, do not combine jobs. For example, if youve held more than one position or job level(s) for the same employer, they should be listed and described separately so that the resulting changes in your duties and responsibilities are accurately reflected. If any part of your experience is unclear, you may be asked to provide a copy of your official job/position description (PD).

In general (unless otherwise specified on the job posting), the following criteria is utilized for evaluation of the Minimum Qualification Requirements:

• Substitute, temporary assignment, internship or volunteer experience requires an official letter of verification from your supervisor and/or Human Resources department. The letter should include the job title, employment dates, number of hours worked, a description of the duties performed, and a contact name and phone number.

• Concurrent or overlapping experiences and/or education will NOT be double credited.

• Professional experience is defined as post-bachelors degree, non-clerical work typically involving independent analytical work that included solving complex (non-routine) problems, writing reports, and interpreting and applying technical materials.

• Most work experience as an intern will NOT be creditable as equivalent to professional experience.

• Calculation of experience will be based upon a full-time, 40-hour work week. Part-time experience will be pro-rated. Hours worked in excess of 40 hours/week will not be extra credited.

• Example: Twelve months of experience at 20 hours/week will be pro-rated to six months of experience.

• Example: Twelve months of experience at 60 hours/week will be credited as one year of experience, NOT one and a half years.

• All requirements for the position must be met at the time of application or by the closing date of the recruitment.

Possession of the required amount of experience will not in and of itself be accepted as proof of qualification for the position. The overall experience must be of such scope and responsibility as to conclusively demonstrate that you have the ability to perform the duties of the position.

Any information you submit is subject to verification. Supporting documents must be either electronically attached to your application or submitted to our office at: Department of Human Resources, 650 South King Street, 10th Floor, Honolulu, HI 96813. Documents should be identified by job title and recruitment number.

If you previously submitted education documents (e.g., transcripts, diploma, etc.) to our office, for most cases you are not required to resubmit them. Supporting documents with an expiration period (e.g., drivers license, Department of Transportation medical certificate, etc.) will need to be submitted with each application to verify possession of a current license or certificate at the time specified on the job posting.

• I certify that I have read and understand the above statements.

02

EXPERIENCE REQUIREMENT:

The position of Legal Clerk II requires two years of clerical work experience, one of which must have been legal clerical work involving the preparation, typing and processing of a variety of legal forms and documents which required knowledge of common legal terminology, procedures, practices, forms and documents. By answering the following questions you are attesting that you have the above experience requirement.

• I have the required experience and will be answering the following questions.
• I do not have the required experience.

03

SUBSTITUTION:

1) Business school or college-level credits from a regionally-accredited college or university will substitute for experience on a month-for-month basis for the required general clerical experience.

2) Relevant education and training from a regionally-accredited college or university in a legal office administration, legal assistance, legal secretary, paralegal, or law program may be used to substitute for some of the required clerical experience in a law office. The amount of time credited for the substitution will be dependent on the specific program you completed.

Substitution(s) must be met at the time of application. Education obtained outside of the United States must be comparable to a degree earned at a regionally-accredited college/university in the United States. In order to receive credit for the education, a foreign credential evaluation (FCE) must be provided. We also reserve the right to request further information about your academic program, evidence of comparability, or an original transcript.

Verification Requirement: In order to be given credit for your education, clearly list your education credentials on your application. As part of the hiring process, you may be asked to furnish documentation to verify your education. If available, please attach an electronic copy of your diploma and/or official transcript which shows the embossed seal or applicable FCE to your application. Or mail a photocopy of your documents to the following address: Department of Human Resources, 650 South King Street, 10th Floor, Honolulu, HI 96813. Copies will not be returned. Unofficial transcripts will not be accepted. All information on your documentation must be legible and complete in order to be given credit.

If you do not have your documentation to verify your education at this time, please note that if selected for the job, you will need to furnish verification documents in order to move forward in the hiring process. Please refer to the education requirement section on the job posting for more information.

List any education you would like us to consider for your qualifications. Include:

• The name of the college/university you attended,

• The location of the college/university,

• The specific degree and major area of study you completed.

Please write "N/A" if you are not using a substitution.

04

GENERAL CLERICAL EXPERIENCE

Describe in detail the specific duties you performed as part of your general clerical experience (e.g., filing, preparing correspondence, processing forms, etc.).

Indicate which position(s) listed in the Work Experience section of your application you had such experience and provide examples of such work.

If you have no experience, please write "N/A". If all your clerical experience is within the legal field, please write "See below".

05

LEGAL CLERICAL EXPERIENCE

Describe your experience preparing and processing a variety of legal forms, motions, pleadings, memoranda, and documents (forms and documents).

Include in your explanation:

• The position listed in the Work Experience section of your application where you had such experience

• The names of the forms and documents that you processed,

• List step by step how you processed the forms and documents,

• The Court e-filing system you used to file your forms and documents,

• Any deadlines you have calendared related to the forms and documents you filed, and

• The Rules of the Courts that you relied on to process your forms and documents.

if you have no legal clerical experience, please write "N/A".

Required Question

Employer City and County of Honolulu

Address 650 South King Street, 10th Floor

Honolulu, Hawaii, 96813

Phone (808) 768-8536

Website https://www.honolulu.gov/dhr/