Legal Assistant - Real Estate

Legal Assistant - Transactional Real Estate

Location: Downtown San Diego, CA (On-Site)
Employment Type: Full-Time
Hours: 8:00 a.m. - 4:30 p.m. (7.5-hour workday)
Salary Range: $90,000 - $110,000 annually
Actual compensation will be based on relevant experience, job-related skills, and qualifications.

Benefits:

• Employer-paid Medical, Dental, and Vision Insurance
• 401(k) Plan

Position Overview

A leading law firm in downtown San Diego is seeking an experienced and highly organized Legal Assistant to provide dedicated support to a senior real estate partner with a fast-paced and expanding commercial real estate transactional practice. This role offers the opportunity to work closely with a highly productive attorney handling a substantial billable workload (300+ hours per month) and requires exceptional attention to detail, strong time-management abilities, and a proactive approach to managing competing priorities.

The ideal candidate will thrive in a high-volume environment, demonstrate sound judgment, and bring a collaborative mindset to a professional, client-focused team.

Key Responsibilities

• Provide 1:1 administrative and transactional support to a senior real estate partner in a high-volume practice
• Manage attorney time entries and billing processes using 3E Elite
• Handle all non-billable administrative responsibilities, including calendar management, correspondence, and document organization
• Prepare and submit conflict checks, open new matters, and draft engagement agreements and conflict waiver letters
• Assist with commercial real estate and corporate transactions, including joint ventures, financing, acquisitions, and leasing matters
• Draft, review, redline, and revise transactional documents such as leases and purchase and sale agreements
• Utilize common commercial real estate forms and platforms, including AIA, AIR, and CAR
• Coordinate and assemble due diligence materials and comprehensive closing binders
• Order and manage lien, UCC, and litigation searches
• Handle business entity formations and ongoing compliance for corporations, LLCs, and limited partnerships, including:
  • Organizational documents
  • Statements of Information
  • Notices of Transaction
  • EIN applications
  • Annual reports and franchise tax filings
• Coordinate with state agencies and third-party service providers to obtain Certificates of Formation and Certificates of Good Standing in multiple jurisdictions

Required Qualifications

• Minimum 5 years of experience as a transactional legal assistant
• Prior experience supporting commercial real estate development, acquisitions, and transactional matters
• Strong administrative skill set with advanced proficiency in MS Word, Excel, and Outlook
• Exceptional word processing, proofreading, and document management skills
• Excellent written and verbal communication skills
• Highly organized with meticulous attention to detail
• Ability to manage multiple deadlines and shifting priorities in a fast-paced environment
• Tech-savvy, with experience navigating AIA, AIR, and CAR systems
• Professional demeanor and strong team-oriented mindset