Location: Downtown San Diego, CA (On-Site) Employment Type: Full-Time Hours: 8:00 a.m. - 4:30 p.m. (7.5-hour workday) Salary Range: $90,000 - $110,000 annually Actual compensation will be based on relevant experience, job-related skills, and qualifications.
Benefits:
Employer-paid Medical, Dental, and Vision Insurance
401(k) Plan
Position Overview
A leading law firm in downtown San Diego is seeking an experienced and highly organized Legal Assistant to provide dedicated support to a senior real estate partner with a fast-paced and expanding commercial real estate transactional practice. This role offers the opportunity to work closely with a highly productive attorney handling a substantial billable workload (300+ hours per month) and requires exceptional attention to detail, strong time-management abilities, and a proactive approach to managing competing priorities.
The ideal candidate will thrive in a high-volume environment, demonstrate sound judgment, and bring a collaborative mindset to a professional, client-focused team.
Key Responsibilities
Provide 1:1 administrative and transactional support to a senior real estate partner in a high-volume practice
Manage attorney time entries and billing processes using 3E Elite
Handle all non-billable administrative responsibilities, including calendar management, correspondence, and document organization
Prepare and submit conflict checks, open new matters, and draft engagement agreements and conflict waiver letters
Assist with commercial real estate and corporate transactions, including joint ventures, financing, acquisitions, and leasing matters
Draft, review, redline, and revise transactional documents such as leases and purchase and sale agreements
Utilize common commercial real estate forms and platforms, including AIA, AIR, and CAR
Coordinate and assemble due diligence materials and comprehensive closing binders
Order and manage lien, UCC, and litigation searches
Handle business entity formations and ongoing compliance for corporations, LLCs, and limited partnerships, including:
Organizational documents
Statements of Information
Notices of Transaction
EIN applications
Annual reports and franchise tax filings
Coordinate with state agencies and third-party service providers to obtain Certificates of Formation and Certificates of Good Standing in multiple jurisdictions
Required Qualifications
Minimum 5 years of experience as a transactional legal assistant
Prior experience supporting commercial real estate development, acquisitions, and transactional matters
Strong administrative skill set with advanced proficiency in MS Word, Excel, and Outlook
Exceptional word processing, proofreading, and document management skills
Excellent written and verbal communication skills
Highly organized with meticulous attention to detail
Ability to manage multiple deadlines and shifting priorities in a fast-paced environment
Tech-savvy, with experience navigating AIA, AIR, and CAR systems
Professional demeanor and strong team-oriented mindset
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.