Legal Assistant / Paralegal
Location: Griffin, GA
Full-time, Weekly Pay, and Benefits
Position Summary
We are seeking an experienced, detail-oriented Administrative Assistant / Legal Assistant to join our law office in Newnan, GA. The ideal candidate brings hands-on **litigation support experience, strong organizational skills, and the ability to manage multiple priorities independently. **
You will work directly with attorneys on all aspects of case preparation, client communication, court filings, and day-to-day office operations.
Key Responsibilities
- Assist attorneys with all stages of medical malpractice litigation, including case intake, discovery, and trial prep
- Gather and organize client medical records, insurance information, and relevant documents
- Communicate regularly with clients regarding case status, deadlines, and next steps
- Maintain case files and track deadlines in litigation calendars
- Organize and summarize medical records, depositions, and expert reports
- Draft pleadings, discovery requests/responses, subpoenas, and motions
- Coordinate expert witnesses and manage document production
Legal Document Preparation & Filing
- Draft, proofread, and finalize legal documents including motions, pleadings, discovery requests, and demand letters
- Prepare subrogation claims and correspondence with insurance carriers and third-party payors
- Organize and summarize medical records and create detailed medical chronologies
- File documents electronically with state and federal courts in compliance with applicable court rules
- Assist with deposition preparation, including coordinating notices and organizing exhibits
Calendar & Schedule Management
- Maintain and manage attorney calendars, including court dates, client appointments, and filing deadlines
- Track and manage all case-specific deadlines including statutes of limitations, discovery cutoffs, and hearing dates
- Send timely reminders to attorneys and clients regarding upcoming deadlines and appointments
Accounting & Administrative Support
- Process invoices and pay office bills using accounting software
- Assist with timekeeping, expense tracking, and billing coordination
- Manage incoming and outgoing correspondence via email, fax, certified mail, and courier
- Maintain organized electronic and physical filing systems
- Perform general office duties including photocopying, scanning, and document management
Technology & Document Management
- Use Microsoft Outlook to manage attorney and firm communications, scheduling, and email workflows
- Create and maintain spreadsheets using Microsoft Excel for case tracking, billing logs, and data management
- Scan, digitize, and organize documents using Adobe Acrobat and Scan Snap
- Upload and manage documents in the firm's case management or document management system
Qualifications
- Minimum 2–3 years of paralegal or legal assistant experience, preferably in medical malpractice, personal injury, or civil litigation
- Strong working knowledge of legal procedures, court filing requirements, and litigation timelines
- Experience with client intake processes and case lifecycle management from open to close
- Proficiency in Microsoft Outlook, Excel, and Adobe Acrobat
- Experience with document scanning equipment (Scan Snap or similar)
- Ability to draft and proofread legal documents with high accuracy
- Excellent written and verbal communication skills
- Strong organizational and time management skills with ability to manage multiple active cases simultaneously
- Ability to maintain confidentiality and handle sensitive medical and legal information with professionalism
- Associate's degree or certificate in Paralegal Studies, or a Bachelor's degree in a related field
- Familiarity with subrogation processes and insurance lien resolution
- Experience with legal billing and accounting software
- Knowledge of medical terminology and ability to interpret and summarize medical records
- Experience with e-filing in state and/or federal court systems
- Familiarity with legal case management platforms
EOE
Thank you for your interest in Impact Workforce Solutions, we are proud to be an Equal Employment Opportunity Employer and participate in the E-Verify eligibility confirmation program.
You should be proficient in:
- Communication & Client Relations
- Legal Research
- Legal writing
- Legal Writing & Drafting
- Litigation & Case Management
- Administrative Assistant
Machines & technologies you'll use:
- Excel Spreadsheets
- Legal Research Platforms
- Legal Systems
- Microsoft Office
- E-Filing & Court Technology