Administrative Skills, Attorney, Billing, Case Management, Customer Support/Service, Detail Oriented, Editing, File Maintenance, Legal, Legal Support Skills, Litigation, Mail Processing, Proofreading, Record Keeping, Records Management, Reimbursement, Telephone Skills, Time Management, Time Tracking, iManage
LOCATION
Miami, Florida
POSTED
30+ days ago
The Opportunity: Litigation Legal Assistant
Send resumes to: Hayley.christina@capstonesp.com
About the Firm
This highly regarded and prestigious law firm is seeking an experienced Litigation Legal Assistant to join its dynamic and fast-paced litigation team. This role offers the opportunity to work closely with accomplished attorneys, supporting complex defense litigation matters while playing a critical role in ensuring seamless case management and client service.
Key Responsibilities
Manage all aspects of case administration, including case openings, conflict checks, file maintenance, and records management
Maintain strong working knowledge of Federal and State court rules and procedures
Assist with calculating and tracking litigation deadlines
Coordinate and schedule hearings, depositions, and attorney calendars with precision and attention to detail
Draft, revise, and proofread legal correspondence, pleadings, and other documents with a high degree of accuracy
Support billing processes, including entering and editing time narratives, tracking billable activities, and assisting with the preparation and delivery of client invoices (electronic and paper formats)
Track firm, attorney, and client expenses, and process reimbursements and payments using internal systems
Maintain and organize both electronic and physical case files in accordance with firm standards
Manage incoming and outgoing mail and correspondence; answer, screen, and direct telephone calls and emails professionally
Collaborate with multiple attorneys to ensure workflow is managed efficiently across competing priorities
Perform additional administrative and litigation support duties
Required Qualifications
Minimum of 5+ years of experience supporting litigation attorneys/practice groups and in a law firm setting.
Solid experience specifically assisting attorneys throughout civil defense litigation.
Strong knowledge of Federal and State court procedures, including deadline calculation and filing requirements.
Demonstrated experience supporting multiple attorneys in a fast-paced setting.
Experience with law firm case management and billing systems required; familiarity with iManage, SmartTime, and Aderant strongly preferred.