The Opportunity: Litigation Legal Assistant
Send resumes to: Hayley.christina@capstonesp.com
About the Firm
This highly regarded and prestigious law firm is seeking an experienced Litigation Legal Assistant to join its dynamic and fast-paced litigation team. This role offers the opportunity to work closely with accomplished attorneys, supporting complex defense litigation matters while playing a critical role in ensuring seamless case management and client service.
Key Responsibilities
- Manage all aspects of case administration, including case openings, conflict checks, file maintenance, and records management
- Maintain strong working knowledge of Federal and State court rules and procedures
- Assist with calculating and tracking litigation deadlines
- Coordinate and schedule hearings, depositions, and attorney calendars with precision and attention to detail
- Draft, revise, and proofread legal correspondence, pleadings, and other documents with a high degree of accuracy
- Support billing processes, including entering and editing time narratives, tracking billable activities, and assisting with the preparation and delivery of client invoices (electronic and paper formats)
- Track firm, attorney, and client expenses, and process reimbursements and payments using internal systems
- Maintain and organize both electronic and physical case files in accordance with firm standards
- Manage incoming and outgoing mail and correspondence; answer, screen, and direct telephone calls and emails professionally
- Collaborate with multiple attorneys to ensure workflow is managed efficiently across competing priorities
- Perform additional administrative and litigation support duties
Required Qualifications
- Minimum of 5+ years of experience supporting litigation attorneys/practice groups and in a law firm setting.
- Solid experience specifically assisting attorneys throughout civil defense litigation.
- Strong knowledge of Federal and State court procedures, including deadline calculation and filing requirements.
- Demonstrated experience supporting multiple attorneys in a fast-paced setting.
- Experience with law firm case management and billing systems required; familiarity with iManage, SmartTime, and Aderant strongly preferred.