Legal Assistant

Case Organization & Special Matters: Organize case files and document repositories; support internal investigations and white-collar matters; and provide limited administrative coordination with foreign counsel on South America matters. Client & File Management: Serve as the primary contact for client intake and communications; maintain address books and organize client and matter files.

We are a professional staffing firm, working with organizations across the country to place exceptional candidates. Currently, we have a Legal Assistant opportunity with a high-end Law Firm located in Coral Gables, FL.

The Legal Assistant provides comprehensive administrative support to 2–4 attorneys. Key responsibilities include managing calendars, travel, client intake, billing, and court e-filings. They maintain organized files and deadlines while collaborating with firm staff to keep active litigation matters running smoothly.

Your specific duties will include:

• Calendars & Travel: Manage attorney calendars, coordinate internal and external meetings, and arrange all travel logistics and itineraries.
• Client & File Management: Serve as the primary contact for client intake and communications; maintain address books and organize client and matter files.
• Matter Onboarding: Prepare the administrative portions of new matter openings and engagement letters, and coordinate conflict checks.
• Financial & Clerical Duties: Monitor attorney time entry to provide billing support, process expense reports, and manage incoming and outgoing correspondence.

Litigation Support (Shared Responsibility with Paralegals)

• Filings & Docketing: Serve as the primary owner for submitting court e-filings and maintaining litigation calendars and docket deadlines.
• Document Preparation: Draft routine correspondence and "shells” for pleadings, motions, and discovery; provide formatting and filing support.
• Deposition & Trial Logistics: Coordinate deposition scheduling and witness locations; assist with trial prep, including assembling binders and exhibits.
• Case Organization & Special Matters: Organize case files and document repositories; support internal investigations and white-collar matters; and provide limited administrative coordination with foreign counsel on South America matters.

Required qualifications for the position include:

• High school diploma or equivalent (associate's degree or legal certificate preferred).
• 2+ years of legal assistant experience, preferably in a litigation environment.
• Working knowledge of state and federal court e-filing systems and procedures.
• Proficiency in MS Office (Word, Outlook, Excel), document management, and time/billing systems.
• Strong organizational skills and attention to detail to manage multiple attorneys' deadlines simultaneously.
• Excellent communication skills with a professional, client-service orientation.

Preferred qualifications for the position include:

• Experience supporting litigation attorneys in a mid-size or larger law firm.
• Familiarity with billing/expense platforms and conflict-check procedures.
• Experience with PacerPro, Tabs3, NetDocs, and SharePoint.
• Bilingual proficiency (English/Spanish).

Pay Rate Range: $90000 - $110000 for salaried position.

Compensation may vary outside of this range depending on a number of factors, including a candidate's qualifications, skills, competencies, and experience, and location. Employees have access to healthcare benefits, including medical, dental, and vision as well as a 401(k) plan.

Let one of our recruiters assist you in finding and preparing for interviews with our clients. Whether you are interested in a direct hire, temp-to-hire, or temporary position, Workway can help you to put your best foot forward. Contact us today!

Workway, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by applicable laws, regulations, and ordinances. For our complete EEO & Pay Transparency statement, please visit http://www.workway.com/EEO . To receive state and federal compliance posters, e-mail

hr@workway.com

or call 972.514.1515.

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