Legal Assistant / Back-Up Receptionist

The Legal Assistant \ Back-up Receptionist role will provide our new hire with the unique opportunity to learn about various aspects of a prestigious legal group, as well as demonstrate their ability to meet performance expectations. We are seeking a candidate with a strong grasp on the fundamentals of providing office assistance, a desire to learn, and the ability to organize and prioritize tasks to meet deadlines in a fast- paced environment. The ideal candidate will pay meticulous attention to detail, producing accurate and high-quality work product. The candidate must be able to work independently and possess working knowledge of the Microsoft suite.

Job Responsibilities, Requisite Knowledge, Skills, and Abilities:

· Answer telephones, manage re-direction of all communication and effectively relay messages with accuracy

· Address all internal, external and client queries with a high degree of professionalism

· Receive, sort and maintain organized record of mail received and postage sent out

· Provide general administrative and clerical support

· Intermediate to advanced-level computer (Microsoft Office) and general office skills

· Demonstrated ability to organize large volumes of information efficiently and effectively

· Ability to effectively communicate through both verbal and written electronic correspondence

· Possess a high degree of professionalism in attire, customer communication and punctuality

· Exceptional time-management skills and the ability to meet tight deadlines

· Ability to work independently

· Ensure the firm remains in compliance with regards to visitor entry and office security

· Schedule and maintain a calendar of daily appointments, including meetings and room reservations

· Track front desk office inventory, as well as monitor and maintain all general office equipment

Requisite Knowledge, Skills, and Abilities

· Intermediate to advanced-level computer (Microsoft Office) and general office skills

· Demonstrated ability to organize large volumes of information efficiently and effectively

· Ability to effectively communicate through both verbal and written electronic correspondence

· Possess a high degree of professionalism in attire, customer communication and punctuality

· Exceptional time-management skills and the ability to meet tight deadlines

· Ability to work independently

Required Education and Training

· High school diploma or equivalent

Bilingual - preferred but not required

Job Type and Compensation

· Competitive Pay – commensurate to your experience

· Comprehensive training and mentoring programs

· Paid time off

· Paid holidays

Health Insurance, Life, Dental, Medical, Vision, 401k.

• Shifts available: 8am to 5pm OR 8:30am to 5:30pm OR 9am to 6pm.
•  Lunch : 1 hour
• Office Environment: This is an in-office position. This position is not remote or hybrid.