Do you have a passion for supporting a fast-paced and highly efficient legal team? Then we have the next career move for you! Who are we? We are ARCO, a Family of Construction Companies.
We are looking to add a Legal Admin Assistant to our successful and ever-growing legal team here in St. Louis, Missouri.
WHAT WE CAN OFFER YOU:
We are dedicated to the well-being of our associates and are proud to be consistently recognized as a Best Place to Work. Our compensation and benefits package not only supports our associates and their families but benefits local communities and communities around the world.
Industry-leading performance-based bonus program
Employee Stock Ownership Plan (ESOP)
Traditional and Roth 401k
Tuition reimbursement for associates
Scholarship for associates’ children up to $28,000 per child
1-month paid sabbatical after every five years of employment, plus $5,000 for travel
1-week paid volunteer leave each year
100% charitable match
Medical, dental, and vision insurance coverage
100% paid 12-week maternity leave
At ARCO, our first core value is to treat people fairly and do the right thing. We are proud to be a drug-free workplace and an equal opportunity employer, and all qualified applicants will receive consideration for employment.
From recruiting, training, and hiring practices to selecting our subcontractors, we understand that the diversity of all those involved in the construction process enhances our ability to deliver the best solutions to our customers. We hire the best and the brightest from across the country – constructing a team of experts in architecture, design, engineering, project management, and business services.
A DAY IN THE LIFE:
Corporate Support
Entity management, including incorporations, amendments, qualifications, withdrawals, name changes and DBAs.
Maintain and organize corporate entity records, registered agent information, and document repositories.
Coordinate document routing, execution, and filing in CounselLink.
Prepare closing binders on transactions.
Support the Corporate Team in advancing organizational strategies and operational objectives as directed.
E-billing
Process and review electronic and manual invoices submitted by outside counsel and legal vendors through CounselLink and other accepted methods.
Route invoices through the internal approval workflow, coordinating with attorneys and legal staff to obtain timely approvals.
Assist with the onboarding of new outside counsel firms into CounselLink, including setup, rate approvals, and billing guideline distribution.
Coordinate with Accounts Payable to ensure timely and accurate payment of approved invoices.
General Legal Support
Provide general administrative support to the General Counsel including scheduling, correspondence, and document management.
Support knowledge management initiatives including document templates, process guides, and reference materials.
NECESSARY QUALIFICATIONS:
Flexibility and willingness to collaborate with others to accomplish tasks
3-7 years of related administration experience
Must be extremely organized and detail oriented
Ability to multi-task in a fast-paced team-oriented environment
Have excellent communication and customer service skills
Must be willing to ensure all stakeholders and vendors are Raving Fans of this individual and ARCO.
Excellent computer skills, must be proficient in Microsoft Word and Excel