Job Title: Legal Administrative Assistant
Location: New Orleans LA 70112
Salary/Payrate: $60K-$70K annually and AWESOME benefits!!!
Work Environment: Onsite
Term: Permanent / Fulltime
Bachelor’s degree required: No
Referral Fee:AMS will pay $500 should the person you refer gets hired
JOB DESCRIPTION
Principal duties and responsibilities:
- Provide comprehensive legal and administrative support to attorneys and paralegals.
- Prepare, edit, format, proofread, and finalize pleadings, motions, discovery, correspondence, and other legal documents.
- File documents in State and Federal courts (electronic and traditional).
- Assist with trial preparation, including exhibit binders, witness files, and related materials.
- Maintain and organize case files according to firm protocols, including saving documents and emails in the document management system.
- Manage attorney calendars, including recording and tracking case deadlines, hearings, depositions, mediations, meetings, and conference room reservations.
- Arrange attorney travel and prepare itineraries.
- Process attorney expense reports and check requests.
- Receive, route, and process incoming and outgoing mail, invoices, deliveries, and fax/scan requests for assigned attorneys.
- Communicate professionally with clients, opposing counsel, court personnel, vendors, and firm staff.
- Enter and revise attorney time entries in accordance with firm guidelines.
- Assist with workload balancing across the office, including providing interim coverage for other legal assistants during absences.
Skills:
- Seasoned professional with a minimum of 3+ years legal secretarial experience, preferably in defense litigation
- Typing speed of 70+ wpm and excellent accuracy, grammar, spelling, and proofreading skills
- Thorough knowledge of legal formats
- Substantial experience with electronic and non-electronic filings in State & Federal Courts
- Ability to work well with others, and communicate effectively with attorneys & staff
- Strong organizational skills and attention to detail a must
- Knowledge of Microsoft Office applications (particularly Word and Outlook)
- Knowledge and/or familiarity with a document management system (Filesite/iManage)
- Knowledge and/or familiarity with Adobe Acrobat for handling PDF files
- Familiarity with digital dictation