Position Overview
Otto Construction, Inc. is seeking a highly organized and detail oriented Internal Construction Project Coordinator & HR Administrator to support our residential construction and remodeling team. This office-based position works directly with Sales Staff and Superintendents to keep information accurate, purchases and paperwork moving, and follow-up items from falling through the cracks, and works directly with all employees for their Human Resource needs.
What you will do
- Coordinate initial set up and all updates and follow-up actions across multiple projects.
- Track project details and request missing information on projects from clients.
- Initiate purchase orders for products and sub-contractors in a timely manner.
- Promptly investigate and issue any necessary change orders for budget discrepancies on projects.
- Assist sales staff in all necessary internal office functions.
- Track and record weekly project hours for field staff.
- Attend and take minutes for all weekly production meetings and pre-construction project meetings.
- Identify opportunities to improve workflows, documentation, and internal communication.
- Help vendors and sub-contractors navigate online project management website.
- Serve as a point of contact for employee questions related to HR policies, procedures, and general workplace matters.
- Assist with onboarding, offboarding, and employee documentation processes.
- Work with insurance providers on yearly health insurance renewals.
- Help employees with yearly benefit enrollment.
- Help coordinate employee engagement activities, communications, and internal events.
- Complete yearly insurance audits.
- Perform other related administrative and coordination duties as needed.
What we are looking for
Experience in construction administration, project coordination, purchasing, or a closely related role preferred.
Excellent organization, accuracy, follow-through, communication, and ability to manage competing deadlines.
Comfort with computers, spreadsheets, email, and digital document systems; Buildertrend experience strongly preferred.
Ability to understand basic construction terminology, purchase orders, budgets, and project workflows.
Professional judgment, confidentiality, and willingness to work as a support partner to multiple employees.
- Familiarity with HR practices, employee relations, or workplace compliance processes.
What We Offer
- Proposed starting pay of $24–$29 per hour, based on qualifications and experience.
- 401(k) retirement plan with employer match up to 6%, subject to plan eligibility and matching requirements.
- Discretionary employer profit sharing; the company has historically contributed 3% in recent years, but future contributions are not guaranteed.
- Company-provided equipment and transportation when authorized for assigned work, according to company policy.
- Other benefits and paid leave, if applicable, will be explained during the hiring process.
How to apply
Apply through Otto Construction’s Indeed posting with your resume and a brief description of your construction coordination, administrative, and software experience.