HUMAN RESOURCES SPECIALIST - SERVICE RECORDS

SOCORRO INDEPENDENT SCHOOL DISTRICT Department of Human Resources JOB DESCRIPTION Job Title: Human Resources Specialist - Service Records Salary Block: 307 Reports To: Coordinator of Risk Management Terms of Employment : 226 Days Exemption Status : Non -Exempt Primary Purpose: The Human Resources Specialist - Service Records is responsible for a variety of tasks related to service record administration. This position researches, analyzes, evaluates, interprets and administers service record data compliance. Qualifications: Education/Certification: • High School diploma/equivalent or higher • An Associate's Degree in Business, Human Resources or similar field (preferred) Special Knowledge/Skills: • Knowledge of administration of leave programs and applicable laws • Knowledge of district's administrative applications • Knowledge of substitute tracking systems or similar systems • Proficiency with desktop productivity applications (MS Office Suite) • Organizational, communication, presentation, training and interpersonal skills • Demonstrate initiative, flexibility, and ability to manage workload and achieve results with minimal supervision • Strong analytical abilities and attention to detail • Strong time management skills and ability to multi -task • Ability to interpret and disseminate information to individuals and groups • Keen independent judgment in determining when to seek advice/assistance Experience: • Three (3) years experience in Human Resources Major Responsibilities and Duties: 1. Reconciles leave information for service record module. 2. Works cooperatively with payroll department and risk management to process and coordinate all employee leaves and absences, including those relating to workers' compensation claims. 3. Assists with employee orientation program and presents information on leave benefits. 4. Prepares correspondence, forms and reports. 5. Maintains physical and computerized records for all district employees. 6. Be familiar with district leave policies, procedures, and eligibility provisions and utilize this information to accurately and efficiently respond to employee inquires. 7. Perform mathematical calculations in computing years of service and service record data and adjustments. 8. Handle incoming calls accurately and efficiently in a phone -intensive environment. 9. Communicate effectively both orally and in writing as appropriate to the needs of the customer. ADOPTED: 07-31-95 AMENDED: 5-14-01,8- 03-05, 8-4-05, 8-10-06, 8-23-06, 8-29-07, 5-19-09,4- 3-13, 5-21-13, 9- 12-13, 10- 5-16, 2- 16-17, 10- 23-17, 08- 21-18, 9- 25-19, 10- 18-2023 Human Resources Specialist - Service Records 10. Work independently, manage multiple priorities and meet deadlines. 11. Works with the coordinator who oversees Risk Management to verify status of district employees taking long- term absences to ensure employees are timely and correctly paid according to their leave balances. 12. Works cooperatively with other HR staff to ensure accuracy of employee records and reports. 13. Inputs service record into the district data module. 14. Maintains confidentiality of personnel matters. 15. Serves as a backup and provides support on leave information for the service record module. 16. Upholds and adheres to safety rules and policies of the SISD Safety program. 17. Supports the goals and objectives of the school district and follows all district policies. 18. Demonstrates the ability to attend work on a regular and routine basis to avoid disruption of district operations. 19. Performs other duties as assigned by the appropriate supervisor. 20. Provides optimal customer service to all students, employees, parents, community members and any other stakeholders of the district. Mental Demands/Physical Demands/Environmental Factors: Mental Demands: Reading; ability to perform basic arithmetic; ability to communicate effectively (verbal and written); maintain emotional control under stress. Physical Demands/Environmental Factors: Prolonged use of computer. Works with frequent interruptions. This job description describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required. Evaluation : Performance of this job will be evaluated in accordance with the provisions of Board policy. Employee Name (please print) Signature Date Socorro Independent School District does not discriminate on the basis of race, color, religion, gender, sex, national origin, age, disability, military status, genetic information, or any other basis prohibited by law in its employment practices or in providing education services, activities, and programs, including career and technical education (vocational programs). For additional information regarding Socorro Independent School District's policy of nondiscrimination contact the Chief of Human Resources: (915) 937-0201, 12440 Rojas Dr., El Paso, TX 79928. ADOPTED: 07-31-95 AMENDED: 5-14-01, 8 -3-05, 8 -4-05, 8 -10-06, 8 -23-06, 8 -29-07, 5-19-09 5- 19-09 4-03-13, 5- 21-13, 9- 12-13, 10- 5-16, 2- 16-17, 10- 23-17, 8- 21-18, 9- 25-19, 10- 18-2023