Human Resources Specialist (CASUAL HIRE)
Salary
See Position Description
Location
UH Manoa, Honolulu, HI
Job Type
Full-Time Temporary
Job Number
2026-01715
Department
University of Hawaii at Manoa - College of Natural Sciences
Opening Date
08/05/2026
Closing Date
8/7/2026 4:00 PM Hawaii
Position Number:
2026-01715
Description
Duties and Responsibilities
- Responsible for initial orientation & in-processing of new employees, generates the appropriate payroll document(s), routes for signature & timely processing. Verifies accuracy of employee data in employee files/Peoplesoft system.
- Independently reviews for accuracy & compliance on all recruitment documents.
- Assists in the management & maintenance of all confidential personnel files and records, in accordance with State and Federal laws and union contracts.
- Assists with the preparation of workers compensation reports, and calculation of claims for temporary disability as needed.
- Provides support services in personnel management or other administrative areas as needs arise.
- Ensures that personnel transactions are processed and submitted to the payroll office in a timely manner.
- Reviews and oversees the processing of appropriate supporting documents for new appointments, resignations, terminations, leaves without pay, transfers, pay changes, account codes and status changes.
- Reviews appointments and employment forms such as I-9s, benefit forms, etc. to ensure completeness, accuracy, and compliance.
- Review reports of work-related injuries and timely submission to appropriate offices.
- Distributes information on upcoming training programs and workshops and ensures that appropriate forms are completed on a timely basis.
- Reviews & audits all personnel transactions for accuracy & compliance, determining appropriateness in relations to all applicable university, collective bargaining, state, federal and third party policies and procedures.
- Inputs, generates and processes Payroll Notification Forms (PNFs) and casual/overload (Form 6). Ensures data is accurate and input in a timely manner.
- Research, compile and recommend team building including reference materials, trainings, exercises, etc. to foster a positive and collaborative relationship in the College.
- Develop, maintain complete & accurate records of required employee training, notification of policies & procedural updates (i.e. PPIS notices), conflict of interest, etc. to minimize &/or address workplace issues (i.e. inquiries, complaints, grievances).
- Communicate and coordinate with various constituents to complete critical projects that require considerable tact and discretion.
- Other Duties As Assigned
Minimum Qualifications
- Possession of a baccalaureate degree in Business Administration or Related Field and 0 year(s) of progressively responsible professional experience with responsibilities for human resources management; or equivalent education/training or experience.
- Functional knowledge of principles, practices and techniques in human resources management demonstrated by knowledge, understanding and ability to apply concepts, terminology.
- Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with human resources management.
- Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the human resources management realm.
- Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.
- Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals.
- Demonstrated ability to operate a personal computer and apply word processing software.
Desirable Qualifications
- Familiarity with State and Federal human resources rules and regulations.
- Familiarity with the various collective bargaining contracts of the various employment types at the University.
- Knowledge of UH Human Resources Information Network (HRIN) Systems (e.g. PeopleSoft, Discoverer, PageCenterX, Kuali Financial System (KFS), WorkAtUH, Timesheet & Payment Systems (TAPS) etc.)
Inquiries:
Lynn Tabayoyong, gstabayo@hawaii.edu
EEO, Clery Act, ADA
The University of Hawaii is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit: https://www.hawaii.edu/offices/eeo/policies/
Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawaii may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.
In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.
Accommodation Request: The University of Hawaii complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/
N/A
To Apply: Please send below documents to Lynn Tabayoyong at gstabayo@hawaii.edu,
(1) Resume;
(2) Cover letter indicating interest in the position and how the minimum and desirable qualifications of the position are met;
(3) The names and contact information (telephone number and email addresses) of at least three professional references; and
(4) Copies of educational transcripts with CONFIDENTIAL DATA (i.e. social security number, birthdate, etc) REDACTED.
- INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED
Employer University of Hawaii
Website http://workatuh.hawaii.edu