Human Resources Generalist

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Position Title: Human Resources Generalist Department/Division: City Administration / Human Resources Services Reports To: Director of Human Resources Direct Supervision: N/A Pay Grade: 110 Position Type: Full Time FLSA Status: Non-Exempt EEO Code: 2 - Professional

Technology Category : Mobile Device: N Remote Access: Y Category N/A

Exposure Category: Category 3 NIMS Classification: Safety Sensitive: N Emergency Response: N

Last Modified: May 18, 2026

Summary/Objective The Human Resources Generalist provides comprehensive support to employees and day-to- day human resources operations, participating in employee relations, compliance, recruitment, payroll processing and HRIS administration while providing a high level of positive customer service. Focus areas include employee relations, recruitment, benefits, compensation, training and development, payroll, safety and workers compensation.

Essential Functions / Responsibilities Assist the department in developing goals and objectives for Human Resources Services and develop action plans for implementing human resources programs and processes. Coordinate and participate in the City's recruitment and onboarding processes, including meeting with the hiring manager to determine the ideal candidate requirements, developing the recruitment schedule, reviewing applications, participating in interviews, and overseeing the post-off testing processes. Act as point of contact for new hires during the onboarding process. Coordinate the city medical leave programs, short-term and long-term disability programs, and the Family Medical Leave program. Provide employee information on available leave programs, complete necessary employer-required paperwork and notifications, monitor leave balances, and maintain communication with the employee and applicable department. Ensure compliance with City policies and federal regulations. Coordinate the separation processes when an employee leaves employment with the City. Responsibilities include conducting exit interviews, providing benefit continuation and applicable retirement information, updating employment status in the HRIS, notifying KPERS/KP&F and applicable benefit providers of employment status, and processing the last check. Coordinate all aspects of payroll processing to ensure the biweekly payroll is completed on time. Processes pay adjustments , bonuses, taxable fringe , and all related payroll

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processing per City policy. Troubleshoot and research payroll processing issues or discrepancies. Prepares various payroll-related reports for necessary city-wide departments and local, state, and federal agencies. Coordinate the City's Workers Compensation programs. Responsibilities may include coordinating the City's Safety Committee, maintaining quarterly and yearly reports and analyses on incidents and accidents, and maintaining contact with the insurance company, employees, and medical providers on the claim status. Monitor and report departmental expenses and assist with the proposed annual budget request. Assists with the City's benefit and retirement programs, including open enrollment processes, qualifying event enrollments, new employee enrollment, and employee separation/retirement. Work with the City's COBRA and Retiree Benefits Administrator to manage the Consolidated Omnibus Budget Reconciliation Act (COBRA) benefits program and post- employment retiree benefit programs. Assists in the day-to-day administration of retirement plans; KPERS, KP&F, and applicable supplemental retirement plans. Completes enrollments, retirement applications, and service purchases and communicates with providers. Maintain employee information in the City's human resources information system (HRIS), as well as with benefit providers and other applicable state and federal agencies. Assist in completing local, state, and federal governmental surveys, studies, and compliance reports, including EEO-4 reports, salary surveys, non-discrimination testing reports, open records requests, and Affordable Care Act reporting. Assist in developing, implementing, and reviewing the City's employee development program, including the performance review, career development, and promotional processes. Acts as backup to Human Resources Data Analyst for the seasonal hiring process. Keeps abreast of best practices through human resources and legal publications, seminars/workshops, conferences, and professional associations. May be asked by perform other duties that are not listed but are essential to the job.

Minimum Qualifications / Requirements Ability to read, write, and understand the English language with proper spelling and grammar to communicate effectively both orally and in writing. Ability to process, prioritize, and organize large and varying amounts of information with effective results. Ability to prioritize work and meet deadlines with effective results. Ability to avoid safety hazards. Ability to work independently, as part of a team and/or with the public. Ability to protect and maintain confidentiality of information. Ability to analyze and interpret data in a clear, concise manner. Ability to develop proficiency in the City's financial software. Ability to develop proficiency in the City's HRIS systems. Proficient in the use of Microsoft Office Suite. Standard office procedures, systems , and practices, including the use of a computer.

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Education, Training, and Certification Requirements Must have a Bachelor's degree in Human Resources, Public Administration or related field. Must have a minimum of two (2) years' of experience in a human resources field; recruitment, compensation, employee relations, payroll or legal. Four (4) years of experience in all human resources focus areas; compensation, benefits, payroll, legal and HRIS, preferred. Experience in a municipality or government agency, preferred. Designation as Human Resource Professional (PHR), Society of Human Resources Management Certified Professional (SHRM-CP) or International Public Management Association for Human Resources Certified Professional (IPMA- CP), preferred. Completion of NIMS requirements within one (1) year of hire date. Must possess a valid driver's license and acceptable driving record per the City's drivers Use of Vehicles for City Business policy throughout employment with the City.

Post-Offer Testing / On-Going Standards

Post- Offer On- Going Aptitude Assessment / Skills Testing Background Investigation X Fingerprinting Credit Report Review Drug Screening / Breath Alcohol Testing X Medical Evaluation / Essential Functions X DOT Covered Testing Motor Vehicle Records Search X X Polygraph Examination Psychological Evaluation

General Aptitudes and Physical Requirements The Americans with Disabilities Act requires that we identify the general aptitudes and physical requirements needed to perform the position listed above. Individuals in this position must be able to perform all essential functions unaided or with reasonable accommodation.

I. Mental Abilities. General learning ability. The ability to "catch on" or understand instructions and underlying principles.

Ability to understand and follow oral instruction Ability to understand and follow written instruction

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Ability to guide and/or give instructions Ability to make decisions in accordance with established procedures and policies Not essential to job function

II. Verbal Abilities. Ability to understand meanings of words and ideas associated with them to use them effectively. To comprehend language, to understand relationships between words, and to understand meanings of whole sentences and paragraphs. To present information or ideas clearly.

a. Speaking / Talking Answering telephone, radio, or switchboard Communicating with City officials Communicating with general public Communicating with vendors Communicating with supervisors and/or with other employees Communicating with others in departmental operations Not essential to job function

b. Hearing / Listening For communication with City officials, public, vendors, supervisors, and/or other employees Not essential to job function

c. Reading (ability to read and understand text) Essential to job function Not essential to job function

III. Numerical Ability to perform arithmetic operations quickly and accurately.

Ability to perform accurate two-digit calculations Ability to perform accurate calculations aided by a calculator, adding machine, or measurement device Not essential to job function

IV. Spatial Abilities Ability to comprehend forms in space and understand relationships of plan and solid objects. May be used in such tasks as blue print reading and in solving geometry problems. Frequently described as the ability to "visualize" objects of two or three dimensions, or to think visually of geometric forms.

Essential to job function

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Not essential to job function

V. Motor Coordination Ability to coordinate eyes and hands or fingers rapidly and accurately in making precise movements with speed. Ability to make a movement response accurately and quickly.

a. Manual Dexterity Ability to move the hands easily and skillfully. To work with the hands in placing and turning motions. Use a telephone Use switchboard Use radio/console Use a calculator Use a copy machine Manipulate computer keyboard and mouse Use a postage machine Use hand tools Use power tools Other:

Not essential to job function

b. Finger Dexterity Ability to move the fingers and manipulate small objects with the fingers rapidly or accurately. For example: electrical wiring. Essential to job function Not essential to job function Explain: __

VI. Physical Demands

a. Strength The quality, state, or property of being strong. The power to withstand strain, force, or stress Ability to manipulate materials and/or equipment ( lbs.) Frequency