Human Resources Coordinator-Cm

GRISWOLD INDUSTRIESJob DescriptionHuman Resources Coordinator

JOB DIMENSIONS:

Job Summary:Under general supervision, performs and coordinates functions of the Human Resources Department, assists Human Resources Manager, Human Resources Supervisor, Generalist/s, and Sr. HR Coordinator, and performs other related duties, as assigned. Bilingual: English/Spanish required

Reports to:Human Resources Manager

Examples of Duties and Responsibilities:

Administer internal and external recruitment and employment processes to include:Managing the full recruitment function on the HCM platform;Coordinate all interviews, notifications, and hiring administrative functions;Coordinate all pre-employment activities;Review employment applications from all staffing agencies; evaluate candidates to determine fit for the job being presented for and forward to the proper hiring manager, as appropriate;Review and submit timecards to each prospective staffing agency;Record hours on Temp log; save timecards to HR Share driveReview all invoices from Staffing agencies for accurate hours and bill rate, and code and submit for payment;Maintain and update the internal Master I-9 log and closely monitor the Employment Authorization Document /Cards (EAD/EAC) process to ensure timely processing for expiring documents.Performs all general administrative duties for HR Department, including but not limited to:Answers phones and helps internal and external customers who come into the HR office;Approve and submit invoices to Accounts Payable for payment.Update Temp Headcount report for PayrollAssists employees who come to complete training at the kiosks;Responds to employment verification requests;Performs benefit administrative duties for HR Department, including but not limited to:Prepares and distributes insurance benefit eligibility notices to employees;Performs 401(k) administration, including but not limited to, entering 401(k) deferrals and changes in HCM based on 401(k) salary deferral change reports received from provider;Reviews, verifies, and approves employee Jury Duty and Bereavement requests, and advises employee's departmental timekeeper of approvalsTranslate memos, employee bulletins, and other human resources related documents into Spanish;Regular punctuality, attendance, and absence reporting in conformance with company policies is essential to the successful performance of this position;Fully comply with company rules, policies, procedures, and safety guidelines to ensure safe and effective operations.

Primary backup person for the following activities:Enter 401(k) deductions;Administer and process benefit and work apparel invoices for payment

QUALIFICATIONS GUIDELINES:Any combination equivalent of, but not limited to, the following:

Experience/Training/Education:High School or equivalent, a minimum of 3-5 years' experience working in Human Resources in a 250+ manufacturing environment, or a combination or equivalent of these requirements. Familiarity with an HRIS or HCM platform.

Knowledge/Skills/Abilities:

Working knowledge of office administration and recordkeeping practices, procedures and privacy regulations;Working knowledge of state, federal employment and benefit laws, and regulations especially in California;Ability to communicate effectively both verbally and in writing;Ability to maintain detailed and accurate records;Ability to work cooperatively with others and communicate effectively with co-workers, applicants, and employees;Ability to maintain privacy and confidentiality of personnel and payroll data;Must be proficient in MS Office, Word, and Excel software application programs,Ability to operate standard office equipment;Ability to follow oral and written instructions.

Physical Requirements:

Ability to occasionally lift and/or carry boxes of office supplies, files, etc. up to 15 lbs.;Ability to stretch, bend, and stoop;Ability to drive an electric cart throughout the facility;Most work tasks are performed indoors where the temperature is moderate and controlled by office environment systems;Ability to work (sit and/or stand) at a desk for the majority of the workday; walking and/or standing may be required for the remainder of the workday. Length of time performing these physical requirements may vary from day to day and task to task;Requires grasping, writing, sitting, standing, walking, repetitive motions, pulling, pushing, listening and hearing ability, and visual acuity;Ability to operate office equipment such as computers, printers, VOIP phones, filing cabinets, , photocopiers, and other office equipment as applicable;

Ability to file materials alphabetically, numerically, and chronologically, as applicable;Ability to audit own work and that of others to ensure accuracy;Ability to work in a fast-paced environment, with the flexibility to quickly change from one thing to another, as the need arises; andAbility to perform essential functions of the job, as defined;Reasonable accommodations provided upon request;

Special Requirements:

Ability to speak, read, and write accurately and fluently in both English and Spanish is required.