Human Resources Assistant II – Recruitment

Location: Downtown Los Angeles, CA (Union Station Area)
Duration: 6-Month Contract Assignment
Hours: 7:00am-4:45pm
Schedule: Hybrid, 9/80 schedule with alternating Fridays off (onsite daily during training)
Pay Rate: $40.00–$44.00/hour

Position Overview

A large public agency serving Southern California is seeking multiple detail-oriented and organized Human Resources Assistants II to support its Recruitment and Talent Acquisition team. This position focuses on recruitment coordination, administrative support, candidate communication, and maintaining accurate HR records in a fast-paced, collaborative environment.

Key Responsibilities

• Coordinate interviews, candidate testing, scheduling, and communication with hiring managers.

• Support multiple recruiters with daily recruitment activities, tracking deadlines, and maintaining documentation.

• Prepare, review, proofread, and organize recruitment documents, reports, and personnel files.

• Maintain applicant records, recruitment databases, and candidate information using iCIMS or similar ATS platforms.

• Audit recruitment files to ensure accuracy, completeness, and compliance with established procedures.

• Assist with new-hire paperwork, preboarding, candidate follow-up, and recruitment reporting.

• Maintain spreadsheets, tracking logs, and procedural documentation.

• Handle confidential employee and applicant information with professionalism and discretion.

Qualifications

• Minimum 5 years of recruitment coordination, HR administrative support, or related experience preferred for this assignment.

• Associate's degree in a related field with at least 2 years of relevant experience; bachelor's degree preferred.

• Strong Microsoft Excel skills, including VLOOKUP and Pivot Tables, required.

• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint, and OneDrive).

• Experience with applicant tracking systems (ATS); iCIMS strongly preferred.

• Strong organizational, multitasking, communication, and document management skills.

• Ability to support multiple stakeholders, meet deadlines, and adapt to changing priorities.

• High attention to detail and ability to maintain confidential information.

• Public-sector HR or recruitment experience is a plus.

Ideal Candidate: A personable, proactive, and adaptable HR professional who thrives in a busy recruitment environment, works well with others, and consistently produces accurate, high-quality work.


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