Human Resources Assistant II

Required Skills and Abilities to: Conduct basic research studies and prepare supporting reports and documents; learn methods and techniques used to analyze business processes; learn principles of budget preparation; learn methods and techniques used in coordinating training programs; prepare a variety of administrative and financial reports; perform a variety of administrative support duties within an assigned area; understand and follow verbal and written instructions; communicate clearly and concisely, both verbally and in writing; operate office equipment including computers and supporting word processing and spreadsheet applications; establish and maintain collaborative working relationships with all levels within the organization, other agencies, regulatory agencies, special interest groups and the public. Work Environment: The work environment involves everyday risks or discomforts that require normal safety precautions typical of such places as offices, meeting and training rooms, libraries, and residences or commercial vehicles, e.g., use of safe work practices with office equipment, avoidance of trips and falls, observance of fire regulations and traffic signals, etc.

About US:
Tryfacta is a leading, nationally renowned Workforce Management Solution provider for private &public sector firms across the US. We specialize in Healthcare, IT, Business Support, and Professional & Craft/Light Industrial ecosystems.

Founded in March 1996, we have a presence in all 50 States. Tryfacta has ranked number 1 as one of the fastest-growing companies by Inc. Magazine (Inc. 5000)!

Tryfacta is certified by the Joint Commission for Healthcare Staffing Services & has numerous ISO Certifications that capture our commitment to continuous improvement. Tryfacta is seeking a Human Resources Assistant II for our client in Los Angeles, CA 90012. This is a temporary contract assignment. If you meet the qualifications listed below and are interested, please Apply Now!

Job Diva ID: 26-05455
Position Title: Human Resources Assistant II
Location: Los Angeles, CA 90012
Duration: 6 Months
Work Schedule: 9/80 hybrid schedule (daily onsite during training) starting as early as 7:00am – 4:45pm with every other Friday off
Pay rate: Fixed or Range where applicable KEY RESPONSIBILITIES & JOB DUTIES (minimum 5 years required)

• Assists with the day-to-day recruitment operations within the assigned area of responsibility
• Provide administrative and coordination support for recruitment activities, including scheduling interviews and testing, communicating with candidates, and hiring managers, and assisting recruiters with day-to-day operational needs
• Support multiple recruiters by coordinating assignments, tracking deadlines, maintaining documentation, and ensuring recruitment activities move forward efficiently while maintaining confidentiality in the recruitment process
• Prepare, review, proofread, and organize recruitment documents, reports, forms, and personnel records to ensure accuracy, completeness, and consistency
• Audit recruitment files and folders to verify that required documentation is included and properly maintained
• Maintain and update databases(transfer lists, applicant information), and recruitment records within iCIMS applicant tracking systems(ATS)
• Assist with new-hire documentation, candidate follow-up, reporting, and other recruitment-related initiatives
• Develop, maintain, and follow reference guides, procedures, and documentation to support consistent processes and knowledge sharing
• Adapt to changing priorities, resolve routine problems, and work collaboratively with individuals who have different communication styles and working preferences
• Handle confidential information and sensitive personnel matters with discretion, professionalism, and integrity
• Provide administrative support to Temporary Labor Services, as assigned
• Assist recruiter with interview folders, formatting, scheduling, contacting candidates, and pre-boarding folders for new hires

Relevant Experience (minimum 5 years required)

• Recruitment support, recruitment coordination, talent acquisition administration, or related human resources functions and training experience is a plus
• Administrative coordination, records management, document processing, or office operations in a fast-paced environment
• Managing multiple assignments, supporting several team members or stakeholders, and balancing competing priorities
• Reviewing documents for accuracy, maintaining complete records, and following established policies, procedures, and workflows
• Using databases, iCIMS applicant tracking systems, spreadsheets, and other technology to manage information and track activities (EXCEL V/LOOKUP & PIVOT TABLES)
• Creating or maintaining procedural documentation, reference guides, training materials, or process instructions
• Prior experience in training or assisting colleagues in understanding procedures and completing administrative tasks
• Providing professional customer service, communicating diplomatically, and working effectively with individuals at different organizational levels
• Handling confidential information and exercising discretion when working with sensitive records or personnel matters is a must
• Experience in a fast-paced, process-driven environment is particularly valuable.
• Proficient in Microsoft Office – Word, Excel (V LOOKUP & Pivot Tables), PowerPoint, OneDrive – REQUIRED

MINIMUM QUALIFICATIONS

• Education and Experience: Associate's degree from an accredited college or university in a related field and two years of relevant experience; or two years in a client Human Resources Assistant I classification.
• Need candidates who’ve worked in the Recruiting Dept as an Analyst, Coordinator, or Assistant
• Required Knowledge of: Methods and techniques of data collection, analysis, research and report preparation; principles and procedures of data entry, record keeping, and business letter writing; English usage, spelling, grammar and punctuation; current office procedures, methods and equipment including multi-line phones, facsimile machines, copiers, and computers.
• Required Skills and Abilities to: Conduct basic research studies and prepare supporting reports and documents; learn methods and techniques used to analyze business processes; learn principles of budget preparation; learn methods and techniques used in coordinating training programs; prepare a variety of administrative and financial reports; perform a variety of administrative support duties within an assigned area; understand and follow verbal and written instructions; communicate clearly and concisely, both verbally and in writing; operate office equipment including computers and supporting word processing and spreadsheet applications; establish and maintain collaborative working relationships with all levels within the organization, other agencies, regulatory agencies, special interest groups and the public.
• Proficient in Microsoft Excel, with strong working knowledge of the Microsoft Office Suite, including Excel (V/LOOKUP & PIVOT TABLES), Word, PowerPoint, and Outlook.
• Minimum 5 years Recruitment Assistant experience required
• Bachelor's degree preferred
• Ability to work effectively in a dynamic, collaborative team environment
• Flexible and adaptable, with the ability to pivot and respond to changing priorities
• Strong attention to detail and commitment to accuracy
• Personable, Team Player, Flexible, Multitask and handles pressure well
• Detail oriented, Organized, Strong Written and Verbal Communication skills a must
• Human Resource experience in public sector is a plus
• Experience in ATS – iCIMS
• Valid California Class C Driver License required

Physical Demands: The work is sedentary. Typically, the employee may sit comfortably to do the work. However, there may be some walking; standing; bending; carrying of light items such as paper, books, or small parts; driving an automobile, etc. No special physical demands are required to perform the work.

Work Environment: The work environment involves everyday risks or discomforts that require normal safety precautions typical of such places as offices, meeting and training rooms, libraries, and residences or commercial vehicles, e.g., use of safe work practices with office equipment, avoidance of trips and falls, observance of fire regulations and traffic signals, etc. The work area is adequately lighted, heated, and ventilated.

Tryfacta is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.