| Location | Independence, MO |
GENERAL PURPOSEThe Leave of Absence Coordinator will serve as the main point-of-contact for Leave of Absence requests and will be responsible for establishing FMLA, other unpaid, military and/or City specific leave requests. This position will also be responsible for managing the ADA accommodation process.
SUPERVISION RECEIVED & EXERCISEDThis position will work under the general guidance of the HR Director.This position has no supervisory functions.
ESSENTIAL FUNCTIONSThe Leave of Absence Coordinator may perform some or all of the following essential functions, including additional duties as assigned.
Administer end-to-end leave cases including: FMLA, ADA, other unpaid leaves, and applicable state-protected leavesConduct intake, determine eligibility, prepare documentation, track leave timelines, and manage return-to-work coordinationPartner with departments to identify and implement reasonable accommodations for return to workMaintain accurate, confidential records of Leave and ADA requests and communicationsServe as a primary point of contact for employees and managers throughout the leave process, providing clear, empathetic, and supportive guidanceAssist with rewriting and updating leave communications as Capri enhances its internal leave processesEducate employees and managers on requirements, timelines, benefits implications, and responsibilities related to leaves of absenceProvide consistent, timely updates to employees, managers and HR partners to support seamless leave and return-to-work experiences.Collaborate with HR partners, Payroll, and Benefits team members to ensure smooth operations across the leave lifecycle.Support Payroll with accurate information for benefit deductions, pay continuation, and time tracking during leavesEnsure compliance with federal regulations (FMLA, ADA), state protected leave laws, and City policyMaintain accurate, audit-ready files and secure documentation, upholding strict confidentiality at all timesIdentify trends or potential compliance concerns and escalate them to the HR Director as appropriate
MINIMUM QUALIFICATIONS REQUIRED:Education and Experience:
Associate's degree in business administration, public administration, or similar fieldANDTwo (2) years of administrative experience, preferably in Human Resources or BenefitsOREquivalent combination education and experience that meets the minimum qualifications
Licenses and Certifications:
Valid driver's license
Must complete NIMS training within 6 months of hireHuman Resources certification or Certified Leave Management Specialist certification preferred
KNOWLEDGE, SKILLS, AND ABILITIESKnowledge of:
FMLA, ADA, and related lawsGeneral knowledge of state and federal labor lawsComputer operations and systems
Skilled In:
Microsoft Office Suite, including MS ExcelWritten and verbal communicationOrganization, prioritizing and multitaskingBasic mathematical equationsDefining and articulating problems, collecting data, establishing facts, and drawing valid conclusions
Ability To:
Ability to prioritize effectively, think independently and problem solve to ensure all projects are completed in an effective and timely mannerAble to research, analyze, solve, and follow through on complex cases. Able to successfully meet deadlines and achieve goals.Work in a collaborative team environmentWork with a wide variety of personalities and deal with each person in an effective and professional mannerAble and willing to travel to all City locations as neededWrite reports, business correspondence, training outlines, needs assessments, and operational proceduresEffectively present information and respond to questions from individual and groups of managers, employees, and the general public.Deal with several abstract and concrete variables
Working Conditions:While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stand, walk, stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus. The noise level in the work environment is usually moderate.
Equal Employment Opportunity StatementThe City of Independence is an Equal Opportunity Employer, and it is our policy to provide equal opportunity to all people without regard to race, color, religion, national origin, ancestry, marital status, veteran status, age, disability, pregnancy, genetic information, citizenship status, sex, sexual orientation, gender identity or any other legally protected category. The City of Independence is a background screening, drug-free workplace.
The City of Independence provides reasonable accommodations to qualified individuals with disabilities. If you would like to request a reasonable accommodation in order to apply for a job, please submit your request to humanresources-coi@indepmo.org.
Disclaimer: The above statements describe the general nature, level, and type of work performed by the incumbent(s) assigned to this classification. They are not intended to be an exhaustive list of all responsibilities, demands, and skills required of personnel so classified. Job descriptions are not intended to and do not imply or create any employment, compensation, or contract rights to any person or persons. Management reserves the right in coordination with the governing union (if applicable) to add, delete, or modify any and/or all provisions of this description at any time as needed without notice. This job description supersedes earlier versions.