HR Specialist

HR Specialist – UB Associates, Inc.

Full-Time | In-person 

Company: UB Associates, Inc.
Pay Range: $20.00–$25.00 per hour

Position Summary

Key Responsibilities

• Support daily HR operations, including employee onboarding, offboarding, personnel changes, and employee record management.

• Maintain accurate and complete personnel files, HRIS records, and required employment documentation.

• Follow established HR policies, procedures, and workflows to ensure consistency and compliance.

• Apply a working knowledge of federal and New York State employment laws to routine HR activities.

• Recognize situations that may require additional review, documentation, or management guidance before proceeding.

• Assist with employee relations matters, including gathering information, maintaining documentation, and escalating concerns appropriately.

• Track required employee certifications, licenses, training, and compliance-related deadlines.

• Assist with benefits administration, employee enrollment, qualifying life events, and routine benefits inquiries.

• Support leave of absence administration, including tracking documentation, maintaining records, and following established leave procedures.

• Respond to routine employee questions regarding HR policies, benefits, and employment processes.

• Coordinate with payroll and other departments to ensure accurate and timely processing of employee changes.

• Manage assigned HR tasks and follow-up activities while maintaining accurate documentation.

• Monitor outstanding requests, identify delays, and communicate updates as appropriate.

• Maintain confidentiality and exercise sound judgment when handling sensitive employee information.

• Support HR projects, process improvements, and other departmental initiatives as assigned.

Qualifications

• High school diploma or equivalent.

• Minimum of 2 years of hands-on Human Resources experience in a dedicated HR role.

• Working knowledge of core HR functions, including onboarding, employee records, HR compliance, and employee administration.

• Basic familiarity with federal and New York State employment laws and common HR compliance requirements.

• Ability to follow established procedures, recognize potential compliance concerns, and seek guidance when appropriate.

• Strong organizational skills, attention to detail, and ability to manage multiple priorities.

• Professional communication skills and the ability to handle confidential information with discretion.

• Proficiency in Microsoft Office and experience working with HRIS or similar employee management systems.

• Associate or bachelor's degree in Human Resources, Business Administration, or a related field.

• Experience supporting employee benefits, leave administration, or employee relations.

• Experience working in a healthcare or multi-location organization.

• Familiarity with Paylocity or comparable HRIS platforms.

Why You’ll Love Working Here

• Gain exposure to a broad range of Human Resources functions within a growing healthcare organization.

• Continue developing your HR knowledge and skills through hands-on experience and guidance.

• Comprehensive benefits, including 401(k), health, dental, vision, and life insurance, plus paid time off.

• Supportive team culture built on collaboration, trust, and continuous improvement.

• Opportunity to contribute to meaningful HR initiatives while supporting employees across multiple healthcare practices.

Benefits

• 401(k) retirement plan

• Health, dental, and vision insurance

• Health savings account (HSA)

• Paid time off

Apply Today

If you’re ready to advance your career in Human Resources, we encourage you to apply today to join UB Associates, Inc. as a n HR Specialist!

UB Associates, Inc. is an Equal Employment Opportunity (EEO) employer.