HR & Office Coordinator - Aspen Hospitality

Aspen Hospitality, a division of Aspen One, develops, owns, and operates a growing portfolio of luxury and upper-scale hotels, private clubs, and branded residential properties under The Nell and Limelight brands. This includes The Little Nell, Aspen's only Five-Star, Five-Diamond ski-in/ski-out hotel and its affiliated Residences located at the base of Aspen Mountain, as well as a new Nell property currently in development at Rockefeller Center in New York City.

Across its portfolio, Aspen Hospitality is inspired by place, united by purpose, defined by you, with Limelight hotels including those across Colorado in Aspen, Snowmass, Denver, and Boulder (opened August 2025); Ketchum, Idaho; Mammoth, California (opened December 2025); and Charleston, South Carolina (coming in 2028).

Aspen Hospitality also owns and operates the Aspen Mountain Club, Snowmass Mountain Club, and Mammoth Lakes Mountain Club. For more information, visit www.aspenhospitality.co. Please note that all official communications from the Talent Acquisition or Human Resources team are sent from email addresses within the notifications@smartrecruiters.com, aspen.com, aspensnowmass.com, aspenhospitality.co, limelighthotels.com & thelittlenell.com domains.

Position Summary

The HR & Office Coordinator supports both human resources functions and daily office operations. This role is responsible for administrative support, employee coordination, onboarding activities, office management, HRIS entry, and creating a professional and organized workplace environment. This position reports to the VP of Human Resources.

The pay range for this position is $26.50 to $28.00 per hour; actual pay will be dependent on budget and experience.

Job Posting Deadline

Applications for this position will be accepted until June 21, 2026.

Essential Job Functions/Key Job Responsibilities

• Completes and assists with the onboarding and orientation of new hires
• Helps coordinate and assist with training sessions
• Leads and coordinates employee relations and community events locally and within the office
• Performs customer service functions by answering employee requests and questions
• Completes HRIS entry for current employees, new hires and terminated employees
• Trains managers and employees on HRIS systems
• Completes Forms I-9, verifies I-9 documentation and maintains I-9 files
• Submits online investigation requests, completes employment verifications and assists with new-employee background checks
• Helps maintain the employee portal
• Assists with benefits and wellness fairs
• Processes workers compensation claims
• Schedules meetings and interviews
• Makes photocopies; mails, scans and emails documents; and performs other clerical functions
• Files documents into appropriate employee files
• Assists or prepares correspondence shipping needs
• Coordinate meetings, calendars, and conference room scheduling
• Serve as the main point of contact for vendors, parking, and office maintenance requests
• Handle incoming calls, mail, emails, and office correspondence
• Assist leadership with reports, presentations, and special projects
• Orders, maintains, and restocks office supplies, snacks, and drinks
• Assists executive team in preparing for meetings and events
• Ensure the office environment remains professional, clean, and efficient
• Other duties as assigned

Education & Experience Requirements

• Bachelor''s degree and/or equivalent experience
• At least two years of related experience required
• Experience with HRIS or payroll systems
• Hospitality, corporate, or customer service industry experience preferred

Knowledge, Skills & Abilities

• Excellent verbal and written communication skills
• Ability to engage with customers in a positive and helpful manner
• Ability to manage difficult interactions
• Excellent organizational skills and attention to detail
• Working understanding of human resource principles, practices and procedures
• Excellent time management skills with a proven ability to meet deadlines
• Ability to function well in a high-paced and at times stressful environment
• Proficient with Microsoft Office Suite or related software
• Familiarity with company rules, regulations, and operational standards
• Ability to identify straightforward issues and propose simple solutions
• Ability to quickly adapt to changes in processes, customer flow, environments, and tasks
• Ability to be a team player, working collaboratively with others

Work Environment & Physical Demands

• Ability to stand, type and sit at desk/computer for most of the work shift executing repetitive movements
• No adverse or hazardous conditions
• Not required, but preferred to be able to occasionally lift, push or pull 25 lbs. individually or with assistance

Job Benefits

This position is classified as a regular full-time position eligible for the following benefits:

Enrollment dates differ across the various programs.

• Health, Dental and Vision Insurance Programs
• Flexible Spending Account Programs
• Life Insurance Programs
• Paid Time Off Programs
• Paid Leave Programs
• 401(k) Savings Plan
• Employee Ski Pass and Dependent Ski Passes
• Other company perks

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. By accepting a position with Aspen One, Aspen Snowmass, Aspen Ventures or Aspen Hospitality you acknowledge that you are able to perform the essential functions of the job with or without reasonable accommodation.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job. To request accommodation during the application and interviewing process, please contact Human Resources at 970-300-7700.

This job description is designed to indicate the general nature and level of work. It is not designed to contain or be interpreted as a comprehensive list of all duties, responsibilities, and qualifications required of employees assigned to this job. Duties and responsibilities may change at any time with or without notice.

Aspen One is an equal opportunity employer (Minority/Female/Disabled/Veteran). At Aspen One, inclusion, equity, and diversity are fundamental to fulfilling our vision of building a better workplace and better world. From our hiring practices through the entire employee experience, we embrace and celebrate the unique experiences, perspectives and cultural backgrounds that each employee brings to the workplace. We encourage diverse points of view which allows us to develop innovative solutions to the ever-evolving world of work. Aspen One strives to foster an environment where our employees feel respected, valued and empowered, and our team members are at the forefront of helping us promote and sustain an inclusive workplace that works for all.

For an overview of Aspen One Company''s benefits and other compensation visit www.aspensnowmass.com/employment/benefits-and-perks

Aspen One participates in E-Verify.

E-Verify & Right to Work Poster