HR Benefits Coordinator .5 FTE (part time)

GENERAL RESPONSIBILITIES: FLSA: Hourly

Supports District schools and principals in their effort to foster an optimal educational environment for students. Administers voluntary and compulsory benefit plans for District employee. Facilitates compliance with federal and state workplace entitlements, e.g., COBRA, FMLA, unemployment and workers' compensation.

MAJOR DUTIES:

• Manages and administers all employee benefits programs to include medical, dental, vision and life. Reviews all plan documents and material related to benefits. Liaison between all health plan representatives.
• Responsible for the designs, updates and mainting the H.R. Information Benefits online iVisions Benefits Portal from inception to final, live product. Ensuring proper premiums, entering insurance classifications, testing system and validating each year for proper deductions from employee's pay.
• Posting of all insurance deductions.
• Prepare and develops communication and materials regarding benefit packages for all insured employees.
• Profides and organizes benefits fair. Responsible for communicating all changes to staff regarding benefits.
• Exercises independent judgment in sensitive and potentially emotional situations. Protects the confidentiality and privacy interests of employees and their health information.
• Responsible for 403(b), 457(b) and ROTH options. Responsible for dissemination of information to employees on financial wellness education and adhering to IRS regulations.
• Establishs and maintain effective working relationships with benefit consultants, vendors, and team members.
• Provides prompt and courteous service to employees and their dependents.
• Verifies employee and dependent eligibility, facilitates enrollment, and maintains benefits records in compliance with state and federal law. Conducts orientation for new hires continuously.
• Assists staff and administrators with leave requests and disability matters which include work restrictions that may require accommodations.
• Drafts and/or coordinates internal communication and education concerning benefits through newsletter articles and frequent email communications.
• Serves as employee advocate and laison to vendors and carriers, working to facilitiate clarity, resolve complaints, and address other matters related to benefits. Monitors vendor performance and service.
• Reconciles monthly premiums for payment to vendors, resolving any discrepancies. Audits benefits and payroll records to ensure that proper deductions are made.
• Responsible for creating, updating, maintaining and submitting secure 834 file to all benefit carriers on a weekly basis.
• Responsible for various reports and surveys to stay compliant with proper reporting agencies, including OSHALog, ASRS Premium Survey and Premium Benefit.
• Responsible for updating District Sick Leave Bank through enrollment, eligibility and tracking.
• Oversees enrollment in ASRS. Coordinates annual presentations for ASRS, Smartschools Plus phased in retirement, Social Security and Medicare.
• Participates on district insurance committee.
• Administers COBRA coverage, provides notification and collects premiums in compliance with federal law.
• Administers FMLA leave and adheres to DOL procedures for notification and record keeping. Administers sick leave and short-term disability benefits in conjunction with FMLA protected leave or other time off for medical reasons. Monitors intermittent and continuous status for FMLA compliance.
• Maintains workers' compensation accident reports and relevant documentation. Serves as liaison between the District and the carrier.
• Coordinates design of District Wellness focus through activities and presentations.
• Implements and maintains district employee assistance program.
• Reviews all unemployment claims and recommends acceptance or alternative documents to benefit the district.
• Assists with typing, filing and distribution of forms and other documents as necessary.
• Performs other duties as assigned.

QUALIFICATIONS:

• Bachelor's degree in Human Resources (or a related field) plus one year of benefits or payroll experience; or, a high school equivalent plus five years of benefits experience.
• CEBS or CBP certification preferred.
• Proficiency with payroll and/or HRIS systems is required. Intermediate skills in Excel and/or Access is required.
• Effective interpersonal and communication skills are critical to success.
• Attention to detail is an essential trait.
• Knowledge of FLSA, ADA, FMLA, ACA, WC and HIPAA regulations is preferred.
• Alternatives/additions to the above qualifications may be considered at the discretion of the Human Resources Director.

ESSENTIAL SKILL AND ABILITIES:

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is required to have regular and reliable attendance, is regularly required to sit, talk and/or hear. The employee is occasionally required to stand; walk; use hands to finger, handle, or feel objects, tools and/or controls; and reach with hands and arms.

The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include: close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

12 Month position