HR Assistant / Onboarding Specialist As a part-time HR Assistant / Onboarding Specialist, you will play a crucial role in enhancing our recruitment efforts through effective communication and strategic talent acquisition to help better or candidate experience and streamline our efforts. This role will report to the HR / Social Media Manager, you will leverage your experience in talent acquisition, onboarding and previous general HR t to identify, engage, onboard and secure top-tier candidates. This role can grow into a full-time salaried role after 90+ days.
This role serves as an assistant in our growing HR department and holds primary responsibility for social media, administrative and onboarding efforts.
A friendly and professional demeanor, along with a highly organized approach to managing workflow and time are must-haves for this position. Reporting to the Human Resources Manager, this is an entry to mid-level role requiring at least 1-2 years of professional experience, preferably within Human Resources, Customer Service, Recruiting or HR General Administration. Strong understanding and comfort with technology as well as sound judgement and critical thinking skills, will also help this person to succeed in their role.
Responsibilities- Assist HR Manager and owners to drive talent acquisition and recruiting processes to identify and attract top candidates
- Utilized our templates to create offer letters and appropriate instructions for potential hires that are being onboarded.
- When instructed, utilize effective communication strategies to engage with potential hires, through administering assessments, assigning online training / certifications to ensure completion prior to start date and employment verifications from 3 rd parties.
- Cultivate and manage relationships with candidates throughout the hiring journey, providing a seamless and positive experience that reflects our commitment to excellence.
- Responsible for posting our jobs internally, external job boards and increase our social media presence and closing them in a timely manner
- Resume conversions / clean up so the salesperson can present a professional resume to the client
- Be the first point of contact or follow up for owners with external contractors when a discrepancies or questions occur and direct them to the responsible party when needed.
- Partner with internal owners to developing and implementing a streamlined process from candidate acquisition to onboarding to follow-ups
- Bring current and maintain meticulous records within the Applicant Tracking System (ATS), (Job Diva) ensuring data accuracy and compliance
Required Skills- Demonstrated experience in Human Resources practices , general understanding of staffing , recruiting and principles.
- Proven track record in general recruiting, with a focus on back office , social media , onboarding and candidate experience.
Preferred Skills- Experience in ATS system, specially JobDiva or other HR technology solutions
- Background in recruiting and training, with the ability to develop and deliver streamlined and effective onboarding programs.
We offer a values-driven, relaxed, non-micromanaged and friendly and professional work environment.
First 90 days- Full-Time hours
- In office Monday, Tuesday and Wednesday 9:30am-2:00pm EST
- Remote Thursday, Friday, available when needed on weekends
- Starting Hourly Rate- $22-25 per hour / W2
- Company issued laptop
Post 90 days if converts to full time- Salary range $48,000 - $55,000
- 7 Paid Holidays after 90 days
- 104 Hours PTO annually after 90 days (prorated)
- Company sponsored health, dental, short and long-term disability, legal, pet and life insurance
- Annual performance increases to base pay (0-4% annually) on anniversary date