Position Overview:
Provides administrative and human resources support to ensure efficient daily operations across the organization. Utilizes Microsoft Office and HRIS systems to prepare correspondence, reports, presentations, employee records, and other business documents. Serves as a primary point of contact for employees and visitors while supporting recruiting, onboarding, employee engagement, and HR administrative functions. Partners with leaders and employees across the organization to deliver exceptional service and support business objectives.
Essential Functions:
Administrative Support
- Provides front desk support by greeting visitors, managing reception activities, answering and directing telephone inquiries, and ensuring a professional and welcoming office environment.
- Maintains calendars, arranges appointments, meetings, and travel itineraries.
- Coordinates meetings and events, including travel arrangements, meals, meeting logistics, and preparation of materials.
- Operates a variety of office equipment and orders office supplies and equipment as needed.
- Creates correspondence, reports, presentations, spreadsheets, and other business documents using Microsoft Office applications.
- Composes routine correspondence and communications, including those containing confidential information, for management review.
- Initiates purchase requisitions and supports vendor communications.
- Assists with communications, digital displays, reports and presentations for company meetings.
- Tracks and maintains departmental records, spreadsheets, budgets, and reports.
Human Resources Support
- Assists with recruitment activities including posting job openings, scheduling interviews, coordinating candidate communications, and maintaining applicant records.
- Supports new hire onboarding by coordinating pre-employment requirements, sending orientation materials, completing employment paperwork and maintaining onboarding records.
- Maintains employee personnel files and HR records while ensuring confidentiality and compliance with company policies and applicable regulations.
- Assists employees with routine HR inquiries regarding policies, benefits, payroll, timekeeping, and employment-related processes.
- Supports benefits administration activities, including enrollment documentation and benefit audits.
- Assists with employee training administration by tracking completion records, scheduling training sessions, and maintaining training documentation.
- Supports employee engagement initiatives, recognition programs, company events, and internal communications.
- Assists with HR reporting, audits, compliance documentation, and record retention requirements.
- Maintains attendance and leave of absence records.
- Supports performance management processes by tracking performance review completion, sending reminders to managers, and maintaining related documentation.
- Maintains HRIS data and generates reports to support workforce planning and organizational initiatives.
Job Specifications (Knowledge, Skills, and Abilities)
- Ability to maintain confidentiality and exercise discretion when handling sensitive employee and company information.
- Ability to prioritize work, manage multiple tasks, and meet deadlines in a fast-paced environment.
- Ability to work independently and demonstrate initiative with minimal supervision.
- Excellent organizational skills with strong attention to detail and accuracy.
- Excellent verbal and written communication skills.
- Strong interpersonal skills with the ability to build effective working relationships across all levels of the organization.
- Strong teamwork skills and a proactive, self-directed approach.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and HRIS systems.
- Knowledge of basic human resources practices, employment documentation, and administrative procedures preferred.
Preferred Education, Skills and Experience:
- AS / BA/BS degree in Human Resources, Business Administration, or a related field; equivalent experience may be considered.
- 3 years of administrative, human resources, office support, or related experience.
- Experience with recruiting coordination, onboarding, employee records management, and HRIS systems preferred.
Physical Demands and Work Environment:
- Working conditions are normal for that of a manufacturing/office environment.
- All employees are expected to adhere to Company safety policies and wear personal protective equipment when exposed to work areas or performing tasks where it is required.
- Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.