HR Administrative Assistant

The ideal candidate has strong attention to detail, excellent organizational and proofreading skills, and the ability to work with computer-based systems. Utilize Microsoft Excel, Google Workspace, and other computer-based systems to maintain records and complete administrative tasks.

Position: HR Administrative Assistant

Location: Stockton, CA

Pay Rate: $20.00/hour

Schedule: Monday–Wednesday | 10:00 AM–3:00 PM, Thursday: OFF, Friday: 10:00AM–3:00PM

Part-Time Position




Position Summary

We are seeking an organized, dependable, and detail-oriented HR Administrative Assistant to provide administrative support to the Human Resources department. This position is responsible for reviewing employee timecards, tracking attendance and timekeeping discrepancies, maintaining accurate HR documentation, organizing training materials, and assisting with daily administrative operations.




The ideal candidate has strong attention to detail, excellent organizational and proofreading skills, and the ability to work with computer-based systems. This is an excellent opportunity for someone with basic HR or administrative experience who is interested in developing their skills. Training will be provided as needed.




Duties and Responsibilities

• Review and maintain employee timecards and attendance records for accuracy and completeness.
• Track and document lunch penalties, missed punches, timecard corrections, and attendance or timekeeping violations.
• Identify discrepancies in employee timekeeping records and assist with making appropriate corrections.
• Maintain accurate and organized employee records and HR documentation.
• Assist with preparing, reviewing, and processing employee paperwork.
• Provide general administrative support for daily Human Resources operations.
• Monitor office and HR supply levels and assist with ordering necessary materials.
• Prepare, organize, and distribute paperwork and materials for employee classes, training sessions, and other HR activities.
• Utilize Microsoft Excel, Google Workspace, and other computer-based systems to maintain records and complete administrative tasks.
• Perform accurate data entry and verify information for completeness.
• Review documents for spelling, grammar, formatting, and accuracy.
• Organize and maintain electronic and physical files.
• Assist with tracking outstanding paperwork and following up to ensure timely completion.
• Communicate professionally with HR personnel, employees, and management regarding administrative matters.
• Maintain strict confidentiality when handling employee, payroll, and company information.
• Support HR staff with special projects and additional administrative responsibilities as assigned.

Qualifications

• Basic HR or administrative experience preferred; training is available for the right candidate.
• Strong attention to detail and commitment to accuracy.
• Excellent organizational and time-management skills.
• Good written and verbal communication skills.
• Strong grammar, spelling, and proofreading skills.
• Comfortable working with Microsoft Excel and Google Workspace applications.
• Strong general computer skills and ability to learn new software and systems quickly.
• Ability to accurately review timecards, employee records, and administrative documentation.
• Ability to identify errors, discrepancies, and missing information and make appropriate corrections.
• Ability to manage multiple tasks and maintain organized records.
• Strong follow-through and problem-solving skills.
• Ability to handle confidential employee and company information professionally.
• Dependable, punctual, and able to work independently while supporting the HR team.
• Willingness to learn new HR processes, procedures, and administrative responsibilities.