HR Administrative Assistant

$26.00/hour

1st Shift: 8-4:30pm (Mon-Fri)

Contract to Permanent

SUMMARY OF POSITION:

This position is responsible for performing routine administrative functions such as drafting correspondence, scheduling appointments, organizing, and maintaining paper and electronic files, or providing information to callers.

ESSENTIAL FUNCTIONS:

·       Answer telephones and give information to callers, take messages, or transfer calls to appropriate team members.

·       Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs while adhering to necessary security policies concerning facility access.

·       Coordinate visitor and meeting logistics, including welcoming guest, notifying hosts, reserving meeting spaces, and supporting meeting needs.

·       Create, maintain, and enter information into databases and systems, ensuring accuracy and confidentiality.

·       Order and dispense supplies according to expense policy requirements.

·       Coordinate ordering of working lunches, celebration meals, birthday treats, engagement activity food, and related decorations or supplies within budget and policy guidelines.

·       Prepare learning, communication, engagement or event materials, such as flyers or invitations.

·       Support payroll functions, such as maintaining timekeeping information, resetting Kronos passwords, and exporting time information to staffing agencies.

·       Arrange conference, meeting, and training for team members as needed.

·       Coordinate and facilitate professional development and learning opportunities for plant staff and the Division as needed.

·       Participate in new hire recruitment and onboarding to include badge creation and other duties as needed.

·       Track new hire follow-up activities, including 30, 60, 90-day check-ins, and communicate outstanding items to appropriate team members.

·       Electronically file necessary training and personnel documents related to employment.

DEPARTMENT SPECIFIC/NON-ESSENTIAL FUNCTIONS:

·       Work safely in accordance with regulations, standards, and procedures, and in a manner that eliminates unreasonable risk to health and the environment.  Notify management of unsafe conditions or practices, unlawful activities and activities which present unreasonable health and/or environmental risk.  Report all safety and/or environmental incidents to management immediately.

·       Participate in peer-based teams (i.e., Natural High-Performance Teams), and work with groups to initiate and implement programs such as Lean Manufacturing and 5-S.  

·       Other duties may be assigned.