HQ - Accounting - Accounts Payable Specialist - Hybrid

description" content="LS&S is seeking an Accounts Payable Specialist to join our Finance team in Rockville, MD. This full-time position will play a key role in the day-to-day management of the accounts payable function, including vendor invoice processing, payment cycles, vendor inquiries, expense reporting, corporate card administration, account reconciliations, and related accounting activities.The Accounts Payable Specialist will work closely with internal teams and external vendors to ensure invoices, expenses, and payments are processed accurately and timely. This role will also support Travel & Expense administration, month-end close activities, billing support, and other general accounting and administrative responsibilities.This position will be eligible for a hybrid work schedule following training (1 day per week in our office in Rockville, MD). The ideal candidate is detail-oriented, highly organized, comfortable managing recurring deadlines independently, and proactive in researching and resolving issues. Strong communication and a customer service-oriented mindset are essential, as this role serves as an important point of contact for both employees and vendors.Full-time position; additional hours may occasionally be required to support business needs and meet critical deadlines.Primary Responsibilities: An individual must be able to perform each essential duty and responsibility satisfactorily. Process and review vendor invoices in Ramp, ensuring appropriate coding, supporting documentation, approvals, and accuracy of informationManage the preparation of regular accounts payable payment cycles and off-cycle payments as neededMonitor the integration between Ramp and Microsoft Dynamics 365 Business Central, research discrepancies or failed transactions, and assist with resolutionRespond to inquiries from vendors and internal teams regarding invoices, payments, expenses, and other accounts payable mattersMonitor outstanding invoices and approvals and proactively follow up with appropriate stakeholders to ensure timely processingResearch and resolve invoice, payment, vendor, expense, and coding discrepancies through resolutionAssist with vendor maintenance and help ensure vendor records and supporting documentation remain accurate and completePrepare and monitor positive pay files and exceptions, as applicableReview employee expense reports and corporate card transactions for appropriate supporting documentation, coding, and compliance with company policiesSupport administration of Ramp, including employee access, corporate cards, expense requirements, and routine user questions or troubleshootingSupport month-end close activities related to accounts payable, including AP-to-GL reconciliation, researching discrepancies, and preparing supporting documentationAssist with general ledger account reconciliations and other accounting projects as assignedSupport the monthly billing process by pulling, reviewing, and organizing supporting documentation, including expense reports, vendor invoices, and other applicable recordsMaintain organized accounts payable records and supporting documentation and assist with audit and year-end requests as neededCheck and organize mail in the office and assist with light administrative tasks as neededAssist with ad hoc Finance and accounting projects as assigned" /> Library Systems & Services LLC - HQ- Accounting- Accounts Payable Specialist- HYBRID

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Library Systems & Services LLC

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HQ- Accounting- Accounts Payable Specialist- HYBRID

Rockville, MD • HQ - Finance

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Job Type

Full-time

Description

LS&S is seeking an Accounts Payable Specialist to join our Finance team in Rockville, MD. This full-time position will play a key role in the day-to-day management of the accounts payable function, including vendor invoice processing, payment cycles, vendor inquiries, expense reporting, corporate card administration, account reconciliations, and related accounting activities.

The Accounts Payable Specialist will work closely with internal teams and external vendors to ensure invoices, expenses, and payments are processed accurately and timely. This role will also support Travel & Expense administration, month-end close activities, billing support, and other general accounting and administrative responsibilities.

This position will be eligible for a hybrid work schedule following training (1 day per week in our office in Rockville, MD). The ideal candidate is detail-oriented, highly organized, comfortable managing recurring deadlines independently, and proactive in researching and resolving issues. Strong communication and a customer service-oriented mindset are essential, as this role serves as an important point of contact for both employees and vendors.

Full-time position; additional hours may occasionally be required to support business needs and meet critical deadlines.

Primary Responsibilities:

An individual must be able to perform each essential duty and responsibility satisfactorily.

• Process and review vendor invoices in Ramp, ensuring appropriate coding, supporting documentation, approvals, and accuracy of information
• Manage the preparation of regular accounts payable payment cycles and off-cycle payments as needed
• Monitor the integration between Ramp and Microsoft Dynamics 365 Business Central, research discrepancies or failed transactions, and assist with resolution
• Respond to inquiries from vendors and internal teams regarding invoices, payments, expenses, and other accounts payable matters
• Monitor outstanding invoices and approvals and proactively follow up with appropriate stakeholders to ensure timely processing
• Research and resolve invoice, payment, vendor, expense, and coding discrepancies through resolution
• Assist with vendor maintenance and help ensure vendor records and supporting documentation remain accurate and complete
• Prepare and monitor positive pay files and exceptions, as applicable
• Review employee expense reports and corporate card transactions for appropriate supporting documentation, coding, and compliance with company policies
• Support administration of Ramp, including employee access, corporate cards, expense requirements, and routine user questions or troubleshooting
• Support month-end close activities related to accounts payable, including AP-to-GL reconciliation, researching discrepancies, and preparing supporting documentation
• Assist with general ledger account reconciliations and other accounting projects as assigned
• Support the monthly billing process by pulling, reviewing, and organizing supporting documentation, including expense reports, vendor invoices, and other applicable records
• Maintain organized accounts payable records and supporting documentation and assist with audit and year-end requests as needed
• Check and organize mail in the office and assist with light administrative tasks as needed
• Assist with ad hoc Finance and accounting projects as assigned

Requirements

• 1-3 years of accounts payable, accounting operations, or related experience preferred.
• Associate's or Bachelor's degree in Accounting, Finance, Business, or a related field preferred; equivalent relevant experience will be considered
• Working proficiency in Microsoft Excel, including sorting and filtering, basic formulas, and data reconciliation
• Strong written and verbal communication skills
• Foundational knowledge of accounting principles, including general ledger and expense coding
• Demonstrated ability to independently manage recurring responsibilities, prioritize competing demands, and meet deadlines while maintaining accuracy
• Strong problem-solving skills with the ability to research discrepancies, identify appropriate next steps, and see issues through resolution
• Strong customer service-oriented attitude and ability to collaborate effectively with employees, vendors, and other stakeholders
• High level of attention to detail and strong organizational skills.
• Experience with Microsoft Dynamics 365 Business Central and/or Ramp preferred. Experience with similar ERP, accounts payable, expense management, or corporate card platforms will also be considered
• Comfort working with a multi-dimensional chart of accounts strongly preferred
• Ability to adapt quickly to new systems, processes, and changing business needs

Physical Requirements

• Ability to sit for long periods of time and to maintain focus on projects such as computer screens or detailed paperwork.
• Occasionally lifting of items weighing up to twenty-five (25) pounds such as files, books, and other materials.

Benefits

• Health Care Plan (Medical, Dental & Vision)
• Tuition Assistance
• Retirement Plan (401k)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Short Term & Long-Term Disability
• Training & Development
• Wellness Resources
• Salary Range: $50,000 - $60,000

EEO STATEMENT

The company and its subsidiaries are an equal opportunity employer and celebrate the population of differences and does not discriminate in its hiring/hiring practices, regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by law.

Nothing in this job specification restricts management's right to assign or reassign duties and responsibilities to this job at any time.

Critical features of this job are described under various headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. The above statements are strictly intended to describe the general nature and level of the work being performed. They are not intended to be construed as a complete list of all responsibilities, duties, and skills required of employees in this position.

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities.

To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently.

Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an "at will" relationship.

Salary Description

$50,000.00