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Hotel Carmichael - Administrative Assistant

Coury Hospitality

Carmel, IN

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JOB DETAILS
SKILLS
Accounting, Administrative Skills, Business Administration, Calendar Management, Communication Skills, Customer Retention/Renewal, Customer Satisfaction, Customer Support/Service, Data Entry, Detail Oriented, Documentation, Employee Orientation, Expense Reports, File Maintenance, Financial Control, Hotel Management, Human Resources, Information Technology & Information Systems, Insurance, Licensing, Lift/Move 25 Pounds, Mail Processing, Meeting Minutes, Microsoft Excel, Microsoft PowerPoint, Microsoft Word, Multilingual, Order Supplies, Organizational Skills, Presentation/Verbal Skills, Purchase Orders, Quality Control, Record Keeping, Restaurant, Time Management, Travel Planning, Writing Skills
LOCATION
Carmel, IN
POSTED
1 day ago
Why Work at Hotel Carmichael?

At Hotel Carmichael, Autograph Collection, we set the stage for luxury, artistry, and world-class hospitality in Carmel's vibrant city center. Featuring 122 elegantly appointed guest rooms, the stunning Feinstein's Cabaret, and the upscale dining experience of Vivante, our hotel is a destination for refined comfort and unforgettable experiences. Curators at Hotel Carmichael are part of a passionate, service-driven team, bringing elegance, culture, and personalized hospitality to every guest.

J O B O V E R V I E W

Property General Manager

S U P E R V I S E S

This position does not directly supervise anyone.

K E Y R E L A T I O N S H I P S

Corporate Controller and accounting team and Corporate Director of Human Resources and Human Resources team.

E S S E N T I A L J O B F U N C T I O N S

O P E R A T I O N A L D U T I E S :
  • Supports GM by performing administrative functions such as calendar scheduling, correspondence, incoming and outgoing telephone calls, filing, meeting agendas and meeting minutes.
  • Assist the GM in the management of their calendar and communicate their whereabouts as needed.
  • Perform general office duties, such as ordering ordering supplies, distributing mail and paychecks, creating and maintaining files/records.
  • Assist in making reservations or travel arrangements.
  • Serves as a receptionist for the GM and, when necessary, other department members, providing assistance to callers, as required. Greets all vendors and guests.
  • Creates Purchase Orders for GM and Engineering. Prepares expense reports and expedites reimbursements.
  • Assist GM in quality control. Proofs, edits and assures accuracy of all written documentation.
  • Other duties as assigned by the GM.
B O O K K E E P I N G D U T I E S :
  • Manage GM's expense receipts; track travel and prepare expense reports as needed.
  • As needed, invoice data entry and scans to be sent to the corporate accounting team via e-mail, fax or mail.
  • Other duties as assigned by Corporate Controller.
H U M A N R E S O U R C E S D U T I E S :
  • Assist department heads with new hire paperwork, scan and send to Corporate Director of Human Resources in a timely manner.
  • Maintain employee files on property.
  • Assist Corporate Director of HR when on property for New Hire Orientation, Benefits enrollment and 401(k) meetings.
  • Assist department heads with maintaining department required State and Federal licensing, i.e. ABLE, insurance, etc.
  • Other duties as assigned by GM.
Q U A L I F I C A T I O N S

K N O W L E D G E , S K I L L S & A B I L I T I E S :
  • This position will have access to confidential information and it is imperative that he/she maintain confidentiality at all times.
  • Polished and professional appearance and demeanor in person, online and via phone. Excellent communication skills both written and verbal.
  • Ability to provide customer service that is above and beyond for customer satisfaction and retention.
  • Excellent communication skills both written and verbal.
  • Proficient in MS Excel, Word, PowerPoint; comfortable with learning new software and systems.
  • Highly honed organization skills and strong attention to detail.
  • Ability to handle stressful situations and deadlines.
  • Bilingual and luxury hotel experience a plus but not required.
  • 2 years of experience in the administrative assistance, clerical services, or related professional area, or 2-year degree from an accredited university of Secretarial Studies, Business Administration or Hotel and Restaurant Management.
W O R K E N V I R O N M E N T
  • Requires standing for extended periods, walking, pushing, lifting up to 25 pounds, bending, reaching, stooping, kneeling or crouching.


I HAVE THE ABILITY TO PERFORM THE FUNCTIONS OF THIS JOB WITH OR WITHOUT AN ASSISTIVE DEVICE OR REASONABLE ACCOMMODATION.

About the Company

C

Coury Hospitality

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