Head Secretary (1148)

Revised: March 2020 ELEMENTARY SCHOOL HEAD SECRETARY SPA License Status: Non-licensed/No Contract

SPA Probation: One Year

FLSA Status: Non-Exempt

Supervisor: Principal

Supervises: None

Salary Schedule: Secretarial/Clerical Personnel, Range 4

Terms of Employment: 7.5 hours / 10 months

Job Goal: To assist in the efficient operation of the office to which assigned.

Minimum Qualifications

1. High school diploma or equivalent.
2. Excellent computer skills in Microsoft Office (MS) software applications and database applications.
3. Must possess outstanding verbal and written communication skills.
4. Must possess outstanding organizational skills.
5. Possession of, or ability to obtain, a valid New Mexico Driver's License, reliable transportation, and current auto insurance with minimum liability coverage. Preferred Bilingual and biliterate in English and Spanish. Job Duties
6. Perform office routines and practices associated with an efficiently run office including, but not limited to, efficient records management, excellent customer service, timely processing of incoming mail and completion of projects requested by supervisor, produce accurate and comprehensive written documents as requested.
7. Schedule appointments for school administrators and makes arrangements for staff meetings, workshops, etc.
8. Manage the subfinder system to include but not limited to running available reports and verifying absences.
9. Maintain necessary annual files for transportation, requisitions, insurance records, building and equipment repairs, theft report, etc.
10. Supervise and/or administer care to ill or injured students in nurse's absence, notify

Revised: March 2020 parent if necessary.

6. Contact nurse, parent and/or ambulance services in an emergency.
7. Experience and knowledge of financial literacy.
8. Adhere to relevant procurement statute and department rules in the purchase and maintenance of adequate supplies for the office.
9. Make regular bank deposits and maintains financial records.
10. Maintain records of financial transactions, including payment to personnel for supervision of extracurricular activities.
11. Collect on any returned payment vouchers (insufficient funds, etc.).
12. Order, receive and verify receipt of supplies including athletic orders, textbooks, instructional materials, equipment, furniture, etc.
13. Oversee office secretarial personnel and provides direction (non-evaluative).
14. Assist in training student office helpers or volunteers.
15. Assist administrative staff in parent conferences, for example making copies, calling students or teachers from classrooms, and translating if applicable.
16. Exhibit professionalism by maintaining good attendance and adhering to established work schedule.
17. Comply with the Code of Ethics, administrative directives, board policy, state and federal statutes and rules and regulations.
18. Communicate and display courteous and professional behavior toward students, the public, the Immediate Supervisor, School and District Administrators, staff and peers.
19. Safeguard the confidentiality of information pursuant to the Family Educational Rights and Privacy Act and other applicable state and federal statutes.
20. Working after contract hours may be required.
21. Perform such other tasks as may be assigned.

MACHINES, TOOLS, EQUIPMENT AND WORK TOOLS Various machines and equipment including but not limited to computer, telephone, instructional technology.

WORKER TRAITS-Aptitudes

1. Verbal ability required to understand oral and written instructions.
2. Motor coordination required to coordinate eyes, hands and fingers when operating machines and equipment essential to the job.
3. Manual and finger dexterity required to operate machines and equipment precisely and rapidly.
4. For further information regarding worker traits, please see attached job analysis.

EVALUATION Performance of this job will be evaluated in accordance with provisions of the LCPS Board of Education/ CSEC-LC agreement on evaluation of professional personnel.

````````````````````````````````````````````````````````````````````````````````````````````````````````````````````` I accept this position offered and agree to the above job description.

Revised: March 2020

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