Announcement Details Open Date 03/02/2026 Requisition Number PRN44375B Job Title Grants and Contracts Officer Working Title Grants and Contracts Officer Career Progression Track P00 Track Level P3 - Career, P2 - Developing FLSA Code Administrative Patient Sensitive Job Code? No Standard Hours per Week 40 Full Time or Part Time? Full Time Shift Day Work Schedule Summary VP Area Academic Affairs Department 00166 - College of Social Work Location Campus City Salt Lake City, UT Type of Recruitment External Posting Pay Rate Range $60,000 - $74,000 Close Date 06/01/2026 Priority Review Date (Note - Posting may close at any time) Job Summary Grants and Contracts Officer Facilitate the grant process pre- and post-award for the university. Coordinate cross-departmentally to research, prepare, finalize, submit, and follow-up on industry, foundation, and/or government grants. Research and draft proposals, develop budgets, and manage the submission process ensuring deadlines are met. Process grant reconciliations, maintain records, and communicate with funders. Establish relationships with foundations. Learn more about the great benefits of working for University of Utah: benefits.utah.edu The department may choose to hire at any of the below job levels and associated pay rates based on their business need and budget. Responsibilities Grants and Contracts Officer, II Facilitate the grant process pre- and post-award for the university. Coordinate cross-departmentally to research, prepare, finalize, submit, and follow-up on industry, foundation, and/or government grants. Research and draft proposals, develop budgets, and manage the submission process ensuring deadlines are met. Process grant reconciliations, maintain records, and communicate with funders. Establish relationships with foundations. Requires moderate skill set and proficiency in discipline. Conducts work assignments of increasing complexity, under moderate supervision with some latitude for independent judgment. This is a Developing-Level position in the General Professional track. Grants and Contracts Officer, III Facilitate the grant process pre- and post-award for the university. Coordinate cross-departmentally to research, prepare, finalize, submit, and follow-up on industry, foundation, and/or government grants. Research and draft proposals, develop budgets, and manage the submission process ensuring deadlines are met. Process grant reconciliations, maintain records, and communicate with funders. Establish relationships with foundations. Considered highly skilled and proficient in discipline. Conducts complex, important work under minimal supervision and with wide latitude for independent judgment. This is a Career-Level position in the General Professional track. Job Duties: Serve as lead on pre-award support for all contracts, including proposal and scopes of work as needed, interpret sponsor/proposal requirements and ensure current proposal meets them, assist in drafting budgets, budget justifications, and rebudgeting Manage indirect costs and benefits, as required by university and federal regulations Coordinate with external sponsors and internal units on proposal submission Collect necessary documents and signatures using approved university templates Ensure contracts and proposals move efficiently through each state of review Follow-up with parties regarding timeline changes Submit proposals in eProposal Serve as lead on contract post-award support Review signed contracts for completions, ensure all signatures are obtained Manage contract and grant congruence Coordinate with GCA/OSP to set up final proposal in eAward Create a UBudget to convert the current budget documents into the University's budget management system Ensure any carry forward restrictions or fiscal year deadlines are included in management reports Mange distributions at PI's discretion Coordinate with other departments to ensure distributions are accurate Review management reports to ensure changes are accurately reported and reflected Invoice tracking and preparation of reports; Complete ePARS (QUARTERLY) Manage specific project contracts Manage, review, and coordinate petty cash and gift card requests Manage independent contractor agreements and finances Minimum Qualifications EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor's degree = 4 years of directly related work experience). Department may hire employee at one of the following job levels: Grants and Contracts Officer, I: Requires a bachelor's (or equivalency) + 2 years of directly related work experience or a master's (or equivalency) degree. Grants and Contracts Officer, II: Requires a bachelor's (or equivalency) + 4 years or a master's (or equivalency) + 2 years of directly related work experience. Grants and Contracts Officer, III: Requires a bachelor's (or equivalency) + 6 years or a master's (or equivalency) + 4 years of directly related work experience. Grants and Contracts Officer, IV: Requires a bachelor's (or equivalency) + 8 years or a master's (or equivalency) + 6 years of directly related work experience. Grants and Contracts Officer, V: Requires a bachelor's (or equivalency) + 10 years or a master's (or equivalency) + 8 years of directly related work experience. Grants and Contracts Officer, VI: Requires a bachelor's (or equivalency) + 12 years or a master's (or equivalency) + 10 years of directly related work experience. Grants and Contracts Officer, VII: Requires a bachelor's (or equivalency) + 14 years or a master's (or equivalency) + 12 years of directly related work experience. Preferences Type Benefited Staff Special Instructions Summary Additional Information The University is a participating employer with Utah Retirement Systems ("URS"). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules. This position may require the successful completion of a criminal background check and/or drug screen. The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education. Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities. Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both. To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX (OEO). More information, including the Director/Title IX Coordinator's office address, electronic mail address, and telephone number can be located at the: University of Utah Non‑Discrimination page. Online reports may be submitted at https://oeo.utah.eduhttps://publicsafety.utah.edu/safetyreport/ This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South. As per University of Utah policy 5-108: Transfer of Benefits Eligible Staff Members, a new hire to the University of Utah who is still serving a 12 month probationary period will not be hired into another University of Utah job (a transfer) until the successful completion of the probationary period. Posting Specific Questions Required fields are indicated with an asterisk (). What is your highest level of completed education? None High School Diploma or Equivalent Associate Degree Bachelor's Degree Master's Degree Doctorate Degree How many years of related work experience do you have? Less than 6 years 6 years or more, but less than 9 years 9 years or more, but less than 12 years 12 years or more, but less than 15 years 15 years or more Applicant Documents Required Documents Resume Cover Letter * List of References Optional Documents
The state’s oldest and largest institution of higher education, the University of Utah is the flagship university of the state. The University offers more than 100 undergraduate and 90 graduate degree programs to more than 31,000 students (23,500 undergraduate and 7,500 graduate). The University is noted for its high research profile, its diversity of ideas and people, its stunningly beautiful setting and the warmth, friendliness, and collegiality of its faculty staff, and students. Imagine yourself working in a collaborative, creative, respectful environment where everyone’s contribution is needed and appreciated – University of Utah!