FWS Office Assistant- College of Undergraduate Studies

This position is only open to current Pacific University College of Undergraduate Studies students who qualify for federal work study funding for the 2026-27 Fall and Spring Terms and who have already met with College of Undergraduate Studies faculty or staff.

Title: FWS - Office Assistant

Department and Location: College of Undergraduate Studies Dean's Office, Forest Grove Campus

Purpose: Provide general office and administrative support to the staff and faculty.

Wage: $16.80 per hour

Employee Classification: Non-exempt

Length of Employment: Fall and/or Spring Semesters

Hours: 1-20 hours per week

Supervisor: Jennifer Van Zeipel

Recruiter: Jennifer Van Zeipel, jenvanzee@pacificu.edu

Job Duties and Responsibilities:

• Checking out/in assessment tools and equipment
• Copying and scanning
• Data entry
• Filing
• Form design
• Greeting guests and students
• Laminating
• Maintaining bulletin boards
• Stocking supplies
• Taking inventory of assessment tools, equipment, and/or classroom supplies
• Tidying up classrooms, group study rooms, and the employee lounge
• Typing projects in Word, Excel, PowerPoint, etc
• Unlocking lockers, labs, and classrooms
• Assisting faculty and teaching assistants with classroom/lab set up and clean up
• Assisting faculty with research projects
• Other duties as assigned
• This position does not have any supervisory responsibilities

Competencies to Practice: Core Competencies Gained Through Experience

• Pacific University undergraduate student
• Qualifies for federal work study funding for the 2026-2027 academic year
• Proficient in Microsoft Office Suite and Google Workspace
• Able to manage and maintain sensitive and confidential information, ensuring it is handled securely and in compliance with FERPA regulations and Pacific University's policies and procedures
• Possesses good oral and written communication skills, and excellent customer service skills including the ability to work with diverse populations of students, staff, faculty, and community members
• Self-motivated
• Serves as an information source to students, staff, faculty, and community members
• Willing to ask questions