Foundation Event Coordinator

Job Description:

This position provides and oversees a variety of semi-routine clerical, event-related, and specialized administrative functions for the Intermountain Foundation Events Team. The role supports fundraising events, donor engagement activities, volunteer coordination, and event logistics while providing administrative support to event leaders and managers. Responsibilities include preparing correspondence, reports, presentations, agendas, and meeting materials; coordinating calendars and meetings; maintaining event databases and tracking systems; supporting event technology platforms; managing event communications; and assisting with event planning and execution. This position serves as a key administrative resource for Foundation fundraising events and may be assigned event and project support responsibilities that vary in scope and complexity.

This is a temporary position with an anticipated assignment duration through January 1, 2027.

Schedule - this is a part time position Monday - Friday 9:00 am - 5:00 pm with occasional evenings

This position will support the Holiday Quilt Show & Auction from November 9th to 12th, and Festival of Trees from November 28th to December 6th. Applicant must be available to support both events.

Job Essentials

• Performs a variety of administrative and event support functions to assist Foundation event leaders in planning, organizing, implementing, and accomplishing fundraising event goals and objectives.
• Distributes, and explains registration materials, sponsorship information, volunteer documentation, and event-related communications. Responds to routine requests for information while ensuring compliance with Foundation policies and procedures.
• Enters and manages information within event management systems, donor databases, auction platforms, volunteer systems, and department tracking tools. Maintains event records, committee rosters, volunteer lists, sponsorship records, and project documentation.
• Provides comprehensive meeting support including preparing agendas, reserving rooms, distributing materials, coordinating refreshments, recording minutes, tracking action items, and setting up virtual or hybrid meeting technology. Responsibilities include support for planning meetings, leadership meetings, workshops, and committee meetings.
• Monitors and manages shared event inboxes and communication channels, ensuring timely responses and appropriate routing of inquiries from donors, sponsors, volunteers, vendors, and community partners.
• Assists with event planning activities including event logistics, registration support, committee coordination, signage production, volunteer communication, donor stewardship activities, sponsorship fulfillment, and project tracking.
• Provides onsite event support during event setup, execution, and breakdown activities. Assists with registration, auction operations, volunteer coordination, attendee support, logistics troubleshooting, and event operations as assigned. Responsibilities may require occasional evening and weekend work during event periods. Supports special board engagement projects, appreciation programs, and post-event activities. Assists with planning and logistics for board recognition events.

Minimum Qualifications

• Demonstrated organizational skills and attention to detail

• Demonstrated experience managing schedules, correspondence, remote and in-person meetings

• Demonstrated interpersonal verbal and written communication skills including spelling, punctuation, grammar

Preferred Qualifications

• Post-high school education such as college courses or trade school coursework with a focus in business, nonprofit management, communications, event management, hospitality, marketing, or a related field.
• Experience working in a nonprofit or philanthropic organization.
• Experience supporting fundraising events, community events, hospitality, entertainment, or event management operations.
• Experience coordinating volunteers, committees, donors, sponsors, or customer-facing activities.
• Experience with spreadsheets, presentation software, or event management systems.
• Strong organizational, communication, and project coordination skills with the ability to manage multiple priorities and deadlines.
• Interact with others requiring employee to verbally communicate as well as hear and understand spoken information.
• Operate computers, telephones, office equipment, including manipulating paper requiring the ability to move fingers and hands.
• See and read computer monitors and documents.
• Remain sitting or standing for long periods of time to perform work on a computer, telephone, or other equipment.

Location:

Key Bank Tower

Work City:

Salt Lake City

Work State:

Utah

Scheduled Weekly Hours:

20

The hourly range for this position is listed below. Actual hourly rate dependent upon experience.

$22.39 - $34.06

We care about your well-being - mind, body, and spirit - which is why we provide our caregivers a generous benefits package that covers a wide range of programs to foster a sustainable culture of wellness that encompasses living healthy, happy, secure, connected, and engaged.

Learn more about our comprehensive benefits package here.

By applying for a position with Intermountain, I acknowledge that I will comply with all applicable Intermountain policies and expectations. If applying for a remote or hybrid role, this includes remote work expectations related to confidentiality, information security, work schedules, conflicts of interest, and use of company equipment. I further acknowledge that outside employment or activities may not interfere with job responsibilities or create a conflict of interest with Intermountain. Actual or reasonably perceived conflicts may be grounds for disqualification from consideration or, if hired, corrective action up to and including termination of employment.

Intermountain Health is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

At Intermountain Health, we use the artificial intelligence ("AI") platform, HiredScore to improve your job application experience. HiredScore helps match your skills and experiences to the best jobs for you. While HiredScore assists in reviewing applications, all final decisions are made by Intermountain personnel to ensure fairness. We protect your privacy and follow strict data protection rules. Your information is safe and used only for recruitment. Thank you for considering a career with us and experiencing our AI-enhanced recruitment process.

All positions subject to close without notice.