Fleet Services Specialist

Fleet Services Specialist

Salary

$46,060.14 - $54,121.18 Annually

Location

220 Seneca Road, Greensboro NC 27406, NC

Job Type

Full Time

Job Number

04210

Department

Facilities

Opening Date

09/28/2026

Closing Date

10/12/2026 11:59 PM Eastern

• Description
• Benefits
• Questions

GUILFORD COUNTY GOVERNMENT

Empower Successful People to thrive in a Strong Community supported by Quality Government

Description

GENERAL STATEMENT OF DUTIES

Under minimal supervision, supports Fleet Services in maintaining all vehicle titles, licenses, and maintenance and operability for the County's vehicle inventory. Works with contract maintenance organizations to keep the fleet compliant with NC inspection requirements and to ensure vehicle reliability.

DISTINGUISHING FEATURES OF THE CLASS

An employee in this position is responsible for assisting the Fleet Services Manager in the operational management support of all vehicles and equipment associated with the county's fleet of vehicles. The position prepares and maintains vehicle records including maintenance history and incident reports. This position serves as the point of contact for routine vehicle repairs and maintenance, including coordinating vehicle scheduling and delivery for service and communicating with staff. May also coordinate accident-related repairs and documents. Work includes maintaining the maintenance history and data entry of a comprehensive vehicle inventory database used to track all activity pertaining to the vehicles. Work is performed under the general supervision of the Fleet Services Manager.

Examples of Duties

DUTIES AND RESPONSIBILITIES

Essential duties and responsibilities include, but are not limited to:

• Assists with vehicle reservations and key distribution.

• Coordinates the maintenance and repairs of the motor pool and various fleet vehicles through independent vendors, to include scheduling and delivering vehicles for repair; provide maintenance reminders to departments and fleet drivers as needed.

• Coordinates service for vehicle recalls.

• Assist in the accident reporting process to ensure all paperwork and repairs are complete.

• Updates and maintains vehicle inventory database and vehicle maintenance database.

• Manages vehicle records to include vehicle titles, repair history and purchase information.

• Supports as needed with fleet service contracts Request For Proposal and/or bid process.

• Assists in providing documentation for the disposal/surplus process to sell or dispose of vehicles.

• Assist in the budget process by tracking fleet maintenance and repair costs, assist in monitoring spending against budget, and prepare financial summaries or cost reports

• Responsible for vehicle cleaning, which may include cleaning the vehicles as needed or using a contracted service provider.

• Maintains and manages schedule for State Inspection renewals.

• Move/transport vehicles throughout the county.

• Clean vehicles, vacuum and process vehicles through automated carwash systems.

• Apply and remove decals, jump start vehicles, and other related duties.

• Performs related duties as required.

RECRUITMENT STANDARDS

Knowledge, Skills, and Abilities

• Knowledge of office systems and techniques (hardware and software) to enter data, set up functions, create spreadsheets and word documents, and process information.

• Knowledge of basic tools and vehicle fundamentals.

• General knowledge of vehicle maintenance and inventory control.

• General knowledge of the practice and use of public vehicles used in transportation services.

• General knowledge of vehicle systems and repair processes

• Skill in navigating related departmental software.

• Skill in organizing workflow and coordinating activities.

• Ability to enter data accurately and administer a database.

• Ability to communicate effectively in person, by telephone and in written form.

• Ability to summarize, compile, and tabulate narrative and numerical materials.

• Ability to develop and maintain effective working relationships with county staff, vendors, other agencies, and the general public.

• Ability to respond to vehicle repair problems quickly and effectively.

• Ability to analyze and interpret policy and procedural guidelines.

• Ability to work independently and exercise good judgment.

• Ability and experience maintaining vehicles.

• Ability to respond and coordinate response for after-hours requests for repair or towing.

• Position may require work during off-hours, weather-related and/or emergency response situations as the County's needs dictate.

Typical Qualifications

MINIMUM QUALIFICATIONS

Bachelor's degree with one year of administrative, maintenance/repair, or service department management/repair/service advisor experience; OR associate's degree with three years of progressively responsible administrative, maintenance/repair/service advisor experience; OR High School with five years of progressively responsible administrative, maintenance/repair/service advisor experience.

Experience in office support or other related experience to fleet, transportation, vehicle maintenance or repair preferred.

Supplemental Information

Physical Demands

• Must be able to physically perform the basic life operational functions of kneeling, crouching, reaching, standing, walking, fingering, grasping, feeling, talking, hearing, and repetitive motions.
• Must be able to perform sedentary work with light lifting occasionally.
• Must possess the visual acuity to read and write handwritten and typed information and to view a computer screen.

Work Conditions

Work is performed inside and outside, often exposed to the outside environment, including all weather conditions due to various vehicle related needs.

Driving is Essential

Driving is an essential requirement of this position whether driving a County owned or personal vehicle to conduct county business. Motor Vehicle Reports may be verified for valid drivers license and that the driving record is compatible with the countys driving criteria. If a personal vehicle is operated for county business proper insurance is maintained as per Guilford Countys vehicle use policy.

If a personal vehicle is operated for county business proper insurance is maintained as per Guilford County's vehicle use policy.

Special Note:

This generic class description gives an overview of the job class, its essential job functions, and recommended job requirements. However, for each individual position assigned to this class, there is available a completed job description with a physical abilities checklist which can give further details about that one specific position. Those documents should be reviewed before initiating a selection process. They can provide additional detailed information on which to base various personnel actions and can assist management in making legal defensible personnel decisions.

Guilford County is committed to providing Equal Employment Opportunity (EEO) to employees and applicants for employment regardless of color, religion, sex, national origin, age, disability, genetic information, sexual orientation or political affiliation. The County is committed to complying with all applicable federal, state and local laws that pertain to employment, and to providing a work environment that is free from discrimination of any kind. If you need an auxiliary aide, make the request forty-eight (48) hours in advance of the time the accommodation is needed by calling 336-641-3324.

We are excited about the opportunity of having you as a prospective new employee!

You probably already know our county is a wonderful county to live in, but did you know it is also a wonderful place to work?

Below are a few of the reasons why we love working for Guilford County.

We offer Health Insurance (UnitedHealthCare) to all benefitted employees working a minimum of 20 hours per week. The shared cost of the premium is based on scheduled/budgeted hours. If you are a full-time employee working 40 hours a week you can expect to pay less than $35 a month for medical coverage, dental coverage for $4 a month and vision coverage for $5 a month. Thats less than $45 a month for medical, dental & vision coverage; thats unheard of.

Telehealth UHC Virtual Visits are available to you with no copay or out of pocket expense.

We are excited to inform you Guilford County has an Employee Wellness Center (24/7 access) with strength training equipment, cardio machines and a group exercise room with virtual or in person coaching from our Wellness Specialist!

Employee Assistance Program, 100% funded by the county. A superb benefit for you and your family absolutely free. Confidential help with personal or work-related issues.

13 paid holidays, 12 sick days, and 12 vacation days a year. Thats 37 paid days a year, totaling almost 2 months of paid time off.

Employer contributes 5% into your 401(k) - no match required.

Enrollment in the State Retirement Plan by contributing 6%.

Longevity pay beginning at five years of service.

We provide a $10,000 Life and AD&D benefit to eligible employees.

Flexible spending accounts (FSA) allow you to set aside tax-free dollars for health care and dependent care.

Voluntary Life, AD&D, Short-Term and Long-Term Disability.

01

Please select the highest level of education you have completed All education and certifications must be listed in the Education section of the employment application. Transcripts may be required to verify educational qualifications.

• No formal education
• Some High School, No Diploma/GED
• High School Diploma or GED
• Associates Degree (AA, AS)
• Bachelor's Degree (BA, BS)
• Master's Degree (MA, MS, MBA, etc.)
• Professional degree (JD, MD, DVM, etc.)
• Doctoral Degree (PhD, EdD, etc.)

02

Do you have a valid NC Drivers License, or the ability to obtain one?

• Yes
• No

03

How many years of experience do you have in administrative, maintenance/repair, or service department management/repair/service advisor experience? Experience referenced only in a resume will not be considered. All experience must be documented in the Work History section of the application. Failure to do so will result in the application being considered incomplete and given no further consideration

• No experience
• Less than 1 year of experience
• 1 year of experience, but less than 3 years of experience
• 3 years of experience, but less than 5 years of experience
• 5 years of experience, but less than 7 years of experience
• 7 years of experience, but less than 9 years of experience
• 9 years of experience, but less than 10 years of experience
• 10 or more years of experience

04

In your own words clearly describe your experience (company name, job duties, etc.) working in administrative, maintenance/repair, or service department management/repair/service advisor experience? • If you have no experience, please type "Not Applicable" or "N/A." • Applications with "See Resume" are considered incomplete and will be given no further consideration. Human Resources will not process incomplete answers. • You must also clearly state your experience in the Employment / Work History section of your employment application

05

How many years of experience do you have in office support or other related experience to fleet, transportation, vehicle maintenance or repair? Experience referenced only in a resume will not be considered. All experience must be documented in the Work History section of the application. Failure to do so will result in the application being considered incomplete and given no further consideration

• No experience
• Less than 1 year of experience
• 1 year of experience, but less than 3 years of experience
• 3 years of experience, but less than 5 years of experience
• 5 years of experience, but less than 7 years of experience
• 7 years of experience, but less than 9 years of experience
• 9 years of experience, but less than 10 years of experience
• 10 or more years of experience

06

In your own words clearly describe your experience (company name, job duties, etc.) working in office support or other related experience to fleet, transportation, vehicle maintenance or repair? • If you have no experience, please type "Not Applicable" or "N/A." • Applications with "See Resume" are considered incomplete and will be given no further consideration. Human Resources will not process incomplete answers. • You must also clearly state your experience in the Employment / Work History section of your employment application

07

Guilford County requires employees to reside within a two-hour driving radius of Guilford County. Do you currently meet this residency requirement, or are you willing and able to relocate to meet it if selected? Important: Failure to meet or agree to meet the residency requirement may result in disqualification from further consideration.

• I currently reside within a two-hour driving radius of Guilford County
• I am willing and able to relocate to meet the two-hour residency requirement
• No

08

I understand that all Required Competencies, Work history and Credentials and Education must appear on the application in the Education and Work Experience sections of the application form to receive consideration during the selection process. Resumes will not be accepted in lieu of completing the application, "See Attached Resume or an Embedded Text Resume" will be considered incomplete and will not be processed.

• Yes
• No

09

I understand that an official copy of my college transcript will be required upon conditional offer of employment.

• Yes
• No

Required Question

Employer Guilford County

Address 201 S Greene Street

Greensboro, North Carolina, 27401-6417

Phone 3366413763

Website https://www.guilfordcountync.gov/